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Accounting Administrator

Job Information
Author gwozney
Date February 4, 2019
Deadline Open
Type Full Time
Company Canadian Museum for Human Rights
Salary $52,655- $61,947 - Per Hour
Location 85 Isarel Asper Way, MB
Category Business / Management
Contact Information
courtney.muise@humanrights.ca

Accounting Administrator

Canadian Museum for Human Rights

Winnipeg, Manitoba, Canada

 

Overview

The Canadian Museum for Human Rights (CMHR) is the first museum in the world solely dedicated to the evolution, celebration and future of human rights. It is the first national museum in Canada to be built outside the National Capital Region. Located in the heart of Canada in Winnipeg, Manitoba, the CMHR rises from the Prairie earth at The Forks, which has been a meeting place for over six thousand years.

The CMHR delivers an immersive, interactive and memorable experience for visitors of every background, age and ability. Each visitor has access to a fully reinvented museum experience that reflects a design approach that sets new Canadian and world standards for inclusion and universal accessibility.

We are seeking talented individuals who are motivated to share their passion and commitment to join our team. Together, we aim to enhance the public’s understanding of human rights, to promote respect for others, and to encourage reflection and dialogue.

 

Purpose of Position

Reporting to the Manager, Finance, this position is responsible for the full cycle accounting of the Friends of the Canadian Museum for Human Rights (FCMHR – a non-profit charitable organization) from the day-to-day accounting operations, through to assisting in the preparation of audit reporting requirements. This position will also be responsible for pledged gift management, for both the FCMHR and CMHR (Canadian Museum for Human Rights), reconciliation of donation records between the financial and fundraising systems, analysis of income and expenses against budget and previous year’s results including details of variances. This job will also support the day-to-day accounting operations of the CMHR, including financial accounting and expense processing.

 

Key Responsibilities

  • Perform gift management duties, including:
  • Enter initial pledges, coordinate reminder letters and past-due reminders;
  • Process of all general gifts and pledge payments;
  • Post transactions from Donor Management to Financial Accounting systems;
  • Issue charitable donation receipts, general receipts and thank-you letters for all donations as appropriate.
  • Complete accounting, reconciliation and reporting procedures, including:
  • Enter accounting journal entries including those related to bank entries, capital assets, amortization, prepaid, payroll, period end accruals, pledge discounts, donation revenue and gift in kind donations;
  • Reconcile all bank accounts and clearing accounts (credit cards);
  • Perform periodic inventory count and reconciliation to financial records;
  • Maintain manual capital assets worksheet;
  • Update donations and post gift and payment batches for gifts into the financial system;
  • Perform monthly updates and reconcile Education and Endowment Funds;
  • Update American FCMHR accounts receivable;
  • Perform monthly reconciliation of key data between the Donor Management and Financial Accounting systems:
  • All gift revenues;
  • Pledges Receivable;
  • Monthly cash flow reconciled to Pledges Receivable;
  • Evaluate different sources of information and reconciles conflicting or ambiguous data;
  • Prepare monthly GST tax filings.
  • Prepare bank deposits and post bank entries.
  • Prepare and send out invoices/payment reminders as required, collection of accounts receivable, and process and record of payments.
  • Process accounts payable, including invoice authorization, verification, G/L coding and processing of cheques for signatures.
  • Prepare supplemental back-up to support quarter-end/year-end financial statements and audit requirements including:
  • Reconciled Pledges Receivable Worksheet;
  • Accrued liabilities;
  • Detailed analysis against budget and previous year’s result – variance reports;
  • Key performance indicator report;
  • Donation analysis;
  • Distribution to CMHR;
  • Gift in kind donations;
  • Allowance for Doubtful Account summary.
  • In consultation with the Manager, Finance:
  • Assist with developing budget plan as required;
  • Assist with updating final approved budget into Financial Accounting System;
  • Assist in drafting long-term cash flow projections;
  • Assist with drafting of quarter-end/year-end financial statements (including notes);
  • Assist with preparation of back-up schedules to annual T3010 tax return;
  • Assist with drafting and/or implementing policies and procedures.
  • Perform other duties including, but not limited to:
  • Assist external auditors with their audit of Friends of CMHR’s financial statements;
  • Take part in process improvement initiatives including system implementation testing as required;
  • Perform administrative duties including filing and faxing documents.

 

Required Qualifications

  • Accounting-related post-secondary education, or working towards a Professional Accounting Designation, and minimum 5-7 years of accounting experience including full-cycle accounting, accrual accounting, accounts payable functions and financial statement preparation, or an equivalent combination of education and experience
  • Proficiency with MS Programs, specifically with Microsoft Excel (Intermediate Level)
  • Experience working with an integrated accounting system
  • Knowledge and experience with accrual accounting, G/L functions, and period end close procedures
  • Strong communication (verbal and written) and interpersonal skills
  • Strong attention to detail and analytical ability and problem-solving skills
  • Excellent organizational and time management skills, with the ability to prioritize and manage multiple priorities and assignments in order to meet deadlines
  • High ethical standards and professionalism
  • Demonstrated ability to adapt and assist with process improvements
  • Working knowledge of Retail Sales Tax (Manitoba) and GST

 

Desired Qualifications

  • Not-for-profit experience
  • Currently pursuing a Professional Accounting Designation (CPA) or equivalent
  • Ability to communicate with proficiency in both official languages, oral and written
  • Raiser’s Edge experience an asset
  • Financial Edge experience an asset

 

Attributes

  • Ability to work both independently or collaboratively in a team-oriented environment
  • Discretion, tact and diplomacy
  • Ability to work under pressure
  • Ability to handle multiple tasks and priorities in a fast-paced, deadline-driven environment

 

Official Language Proficiency:

  • Bilingual non-imperative

 

Working Conditions and Physical Demands

  • May require irregular hours (evenings, weekends)
  • May require some physical effort (moving files, counting inventory)

 

Conditions of Employment

  • Security Screening Level – Reliability Status
  • Child Abuse Registry Check

Application Procedure

Interested applicants should submit a cover letter and résumé through CMHR’s Careers page at https://humanrights.ca/about/careers by February 11, 2019. The cover letter must provide concrete examples that illustrate how they meet the education and experience factors listed in the Qualifications – Required and Desired (if applicable). Résumés will be used as a secondary source to validate the education and experience described in the cover letter.

The Canadian Museum for Human Rights is committed to developing inclusive, barrier-free recruitment processes and work environment. Please advise the HR representative if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.

All applicants will receive a confirmation of receipt of their application. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Intent / Result of process: An eligibility list of qualified candidates may be created as a result of this process. The list would have a retention

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