Accounting Coordinator – Accounts Payable (15-month term)
Canadian Museum for Human Rights
Winnipeg, Manitoba, Canada
The Canadian Museum for Human Rights (CMHR) is the first museum in the world solely dedicated to the evolution, celebration and future of human rights. It is the first national museum in Canada to be built outside the National Capital Region. Located in the heart of Canada in Winnipeg, Manitoba, the CMHR rises from the Prairie earth at The Forks, which has been a meeting place for over six thousand years.
The CMHR delivers an immersive, interactive and memorable experience for visitors of every background, age and ability. Each visitor has access to a fully reinvented museum experience that reflects a design approach that sets new Canadian and world standards for inclusion and universal accessibility.
We are seeking talented individuals who are motivated to share their passion and commitment to join our team. Together, we aim to enhance the public’s understanding of human rights, to promote respect for others, and to encourage reflection and dialogue.
The purpose of this position is to assist in the day-to-day accounting operations of the Museum, including ensuring that expenses are supported, recorded and approved by the appropriate signing authorities and that invoices are paid and expense reports are settled. This position also records full-cycle accounting entries and assists with regular internal and external reporting, including publicly posted travel and hospitality expenses. This position also provides back-up to the Accounting Coordinator – Revenue manage cash floats, complete bank deposits and record sales.
Support the procurement process and monitor requisitions, approvals, coding and payments including but not limited to:
- Review all purchase requisitions to ensure proper completion, including correct financial coding.
- Resolve purchase order to invoice discrepancies.
- Review invoices to ensure appropriate taxes are recorded and paid.
- Ensure invoices are properly received by the shipper/receiver and approved for payment by appropriate levels of authority prior to payment.
- Review employee expense reports and credit card reports on line ensuring appropriate pre-approvals were obtained and financial coding is accurate.
- Process all vendor/employee payments via cheques, wires and EFTs on a weekly basis.
- Respond to questions from vendors and Museum staff.
- Provide training/supervision to the Finance Co-op student(s) to ensure they are following proper procedures.
Complete regular accounting, reconciliation and reporting including:
- Accounting journal entries and those related to: bank entries, payroll, financial coding reclasses, inventory and cost of sales;
- Reconciliation of the Accounts Payable sub-ledger;
- Completion of travel and hospitality reports that are posted on the CMHR website;
- Participate in inventory counts and reporting on equipment and inventory;
- Reconciliation of inventory between the Financial Management System and the Boutique point-of-sales system (evaluate different sources of information and reconcile conflicting or ambiguous data).
Provide training/guidance to various CMHR staff on general financial procedures, including but not limited to purchase requisitions, expense report completion, invoicing and cheque requests.
Provide back-up to the Account Payable, Revenue to manage the cash floats, complete bank deposits and record all sales.
Other duties including, but not limited to:
- Taking part in process improvement initiatives including system implementation testing as required;
- Administrative duties including filing and faxing documents.
Skills and Qualifications – Required
- Accounting-related post-secondary education and minimum three years’ experience in an accounting department, including full-cycle accounting and accounts payable functions
- Knowledge of accrual accounting
- Proficiency with Microsoft Programs, specifically with Microsoft Excel (Intermediate Level)
- Experience working with an integrated accounting system
- Strong communication (verbal and written) and interpersonal skills
- Strong attention to detail and analytical ability and problem-solving skills
- Excellent organizational and time management skills, with the ability to prioritize and manage multiple priorities and assignments in order to meet deadlines
Skills and Qualifications – Desired
- Working knowledge of Retail Sales Tax (Manitoba) and GST
- Currently pursuing a Professional Accounting Designation (CPA) or equivalent
- The ability to communicate with proficiency in both official languages, oral and written
- Demonstrated ability to adapt and assist with continuous change and process improvements
- Ability to work both independently or collaboratively in a team-oriented environment
- Discretion, tact, and diplomacy
- Ability to work under pressure
- Ability to handle multiple tasks and priorities in a fast-paced, deadline-driven environment
Official Language Proficiency:
Working Conditions and Physical Demands
- May require irregular hours (evenings, weekends)
- May require some physical effort (moving files, counting inventory)
Conditions of Employment
- Security Screening Level – Reliability Status
- Child Abuse Registry Check
Interested applicants should submit a cover letter and résumé through CMHR’s Careers page at https://humanrights.ca/about/careers by February 19, 2018. The cover letter must provide concrete examples that illustrate how they meet the education and experience factors listed in the Qualifications – Required and Desired (if applicable). Résumés will be used as a secondary source to validate the education and experience described in the cover letter.
The Canadian Museum for Human Rights is committed to developing inclusive, barrier-free recruitment processes and work environment. Please advise the HR representative if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.
All applicants will receive a confirmation of receipt of their application. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Intent / Result of process: An eligibility list of qualified candidates may be created as a result of this process. The list would have a retention schedule of six months.