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Administrative Assistant

Job Information
Author alertguard
Date December 7, 2016
Type Full Time
Company Alert Guard Security
Salary $22.00 - Per Hour
Location Surrey, BC
Category Admin / Office
Contact Information

Salary: $22.00/Hourly

Job Type: Full-Time, Permanent

Language: English

Start Date of Employment (Approx.): As soon as possible

Minimum Education: High School

Positions Available: 1

NOC Group: Secretaries (Except Legal and Medical) (1241)

NOC Job Title: Administrative Secretary

Job Location(s)
9200 120th Street
Surrey, British Columbia
V3V 4B7 Canada

Job Description

Perform a wide rang of administrative and office support activities to facilitate the effcient operation of the organization

Number of Hours: 35 hours per week, over time to start after 40 hours a week.

Main Job Tasks and Responsibilities:

  • To look after the complete office work, reviewing emails and forwarding it to the appropriate departments/ concerned person.
  • Schedule and confirm appointments with clients, answer telephone and electronic enquiries.
  • Keep record of the entire income and expenses, and other important communication related business.
  • Ensure smooth operation of office equipment and order supplies to be used in the office.
  • Answer, screen and transfer inbound phone calls phone calls from client and security staff.
  • Dispatch security staff members based on their set schedules and update with any changes.
  • Receive and direct visitors and clients
  • General clerical duties including photocopying, faxing, scanning and mailing.
  • Maintain electronic and hard copy filing system.
  • Resolve administrative problems and inquires.
  • Prepare written responses to routine inquires.
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails.
  • Open, sort and distribute incoming correspondence.
  • Maintain office supply inventories.
  • Coordinate maintenance of office equipment.
  • Basic bookkeeping, prepare invoice and bank deposit.

Education and Experience:

  • Completion of High School
  • Post-Secondary Training and/or 6 months to 1 year work experience in Administrative position
  • Knowledge of principles and practices of basic office management

Key Competencies:

  • Communication skills-written and verbal
  • Planning and organizing
  • Prioritizing
  • Problem assessment and problem solving
  • Information gathering and information monitoring
  • Attention to detail and accuracy
  • Flexibly

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