Job Type: Full-Time, Permanent
Start Date of Employment (Approx.): As soon as possible
Minimum Education: High School
Positions Available: 1
NOC Group: Secretaries (Except Legal and Medical) (1241)
NOC Job Title: Administrative Secretary
8120 128 street
Surrey, British Columbia
V3W 1R1 Canada
Number of Hours: 35 hours per week, over time to start after 40 hours a week.
Greets customers of the departments, or other personnel of the college by phone, in person or through electronic media. Assesses customers’ needs and explains services, processes, procedures and guidelines. Handles request/transactions or directs the person or matter to proper souces.
Assists resolving problems and ensuring satisfactory customer service, processes forms or applications to ensure accuracy and completeness; computes or verifies data, fees or payments, enters data and forwards or files paperwork.
Operate office equipment such as printers, copy machines, fax machines. May serves as a liaison with service and vendor personnel.
May provide direct or indirect assistance to academic functions and services. These including class scheduling, administration of student records, test administration and scoring, supporting counseling/ advising services and general support to programs in all areas of the college.
Receive mail or correspondence, open or review correspondence and determine the proper department to send the mail to.
Files documents and may be responsible for developing or modifying filing practices, including use of electronic rather than paper records.
May assist in developing or revising procedures, practices and forms.
May receive record and/or track incoming payments receipts and make proper distribution of records and funds. Research and resolve discrepancies and make proper accounting distribution.
Completion of High is required.
Post-Secondary training and/or 1 year work experience in Administration position.
Excellent written and verbal communication skills.
Proficiency with MS Office and Internet.