Administrative Assistant, Communications and Policy

Job Information
Author MikeC
Date December 17, 2017
Type Full Time
Company FNESC
Salary 38,000 - Per Hour
Location Vancouver, BC
Category Admin / Office
Contact Information
hr@fnesc.ca

The First Nations Education Steering Committee (FNESC) is an independent society led by a strong and diverse board of about 100 First Nations community representatives. FNESC is committed to improving education for all First Nations students in BC.  FNESC works in partnership with the First Nations School Association (FNSA), and the Indigenous Adult Higher Learning Association (IAHLA), as well as other partner organizations.

Since its establishment in 1992, FNESC has worked to communicate the priorities of BC First Nations to the federal and provincial governments and to support First Nations communities in working together to advance education issues. Communications, research, partnership-building and advocacy are all central to FNESC’s activities.

We are currently searching for an Administrative Assistant Communications and Policy to join our team and play a key role in supporting our commitment to improve education for all First Nation students in BC.

As a member of the FNESC administrative team the Administrative Assistant will primarily provide administrative services to The Communications and Policy Department and other departments and personnel as needed. The Administrative Assistant will provide coverage for the Receptionist and assumes the responsibilities of the Receptionist during these times.

Duties and responsibilities:

  • Data entry, reviewing and logging expense claim forms and invoices, drafting and formatting correspondence, faxing, filing, mailing, photocopying, minute taking, etc;
  • Assist with the facilitation of FNESC meetings, events, workshops and conferences and to assist with the maintenance of workflows for these events. To participate in working group teams which will assist in the facilitation of these events and to undertake any associated duties as required;
  • Assist with hotel and venue bookings for various Boards, committees, subcommittees, conferences, and workshops;
  • Assist with travel arrangements for staff, directors, executives, board members and others as required;
  • Be responsible for the inventory and distribution of publications, newsletters and collateral to First Nations and First Nations schools, as required. To distribute and/or mail out information packages when required;
  • Maintain databases and filing systems for FNESC with the assistance and guidance of FNESC policies and procedures;
  • Provide coverage for the reception desk when required.

Other Duties: As requested within the same scope and level.

Requirements:

The position will require an individual that has:

  • A minimum of Grade 12 education plus some additional course of study or equivalent combination of experience and education;
  • A minimum of one year clerical and/or secretarial experience in an office environment;
  • An understanding of First Nations history and culture, and ideally some knowledge of education issues;
  • A satisfactory criminal records check;
  • A valid BC Driver’s license and;
  • Flexibility for travel when required.

Hours of Work:

This is a full-time position.  The office hours of employment will be between 8:30 a.m. and 4:30 p.m. with a one-hour break for lunch.  However, the nature of this position is such that some additional time with notice may be required and there is a possibility of work on weekends or during the evenings and some travel may be required.

Work Location:

FNESC Office, West Vancouver, BC

We thank everyone who applies for their interest in FNESC.  Unfortunately, due to the volume of applications, we are only able to respond to those applicants who are selected for an interview.  We cannot respond to telephone or email inquiries.

Please send your resume and cover letter to hr@fnesc.ca

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