Administrative Assistant – MS2Discovery

Job Information
Author ahnationtalk
Date October 13, 2018
Type Full Time
Company Wilfrid Laurier University
Salary $23.92 - $28.11 - Per Hour
Location Waterloo, ON
Category Business / Management
Client Wilfrid Laurier University
Contact Information
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Posting ID : 9858
Apply By : 10/15/2018
Position Title : Administrative Assistant – MS2Discovery
Department : MS2Discovery Interdisciplinary Research Institute
Job Type : Part-time, Continuing
Campus : Waterloo
Reports To : Director, MS2Discovery and Senior Administrative Officer, Faculty of Science
Position Summary : At Laurier, we are a community. It’s what brings our students here and what keeps our people here.

As an educational institution, we inspire lives of leadership and purpose in our student community. As an employer, we seek, foster and value the same qualities of leadership and purpose in our employee community.

We currently have an opportunity to join the Laurier community as an Administrative Assistant – MS2Discovery.

The Interdisciplinary Research Institute for Mathematical and Statistical Modelling in Scientific Discovery, Innovation and Sustainability (MS2Discovery) is a hub for interdisciplinary research, collaboration, communication and education. The institute has the broad aim of serving as the focal point for activities that integrate mathematical and statistical modelling with other disciplines, industry, public policies and developments in society. The institute is a platform for enhancing the research experience of faculty, students, post-doctoral fellows, and visiting scholars. The institute also aims to increase the social awareness of the key role played by mathematical and statistical modelling in our society.

The part-time Administrative Assistant position provides administrative support to the MS2Discovery Research Institute and will interact with a broad variety of individuals including faculty and staff from both Laurier and other external academic institutions, students, researchers and guest speakers. Key responsibilities include general administrative support, seminar series and event planning and management, and financial administration. The successful applicant will work under the supervision of and in collaboration with the Directors of the MS2Discovery institute.

Accountabilities :


  • Administrative Responsibilities
      • Manage mailing lists, process incoming and outgoing mail, packages and other materials
      • Order office supplies, materials and services
      • Oversee paper and electronic office filing systems and record management
      • Assist the director in preparing the annual report
      • Provide basic orientation to new students working for the center
      • Maintain publication database of the institute
  • Public Relations
      • Manages social media platforms and other social relation activities
      • Serve as the point of contact for members of the institute
      • Ensure visual identity standards for all public relation communications
      • Maintain an orderly and welcoming office environment
      • Greet visitors with pleasant and professional demeanor
  • Seminar and event planning and management. Assist the institute with seminar series organization and additional internal/external events including:
      • Booking rooms
      • Catering orders
      • Advertising seminars and other events
      • Upload videos on Youtube or similar platforms
      • General hosting of guests, including itinerary, hotel and travel accommodations
  • Financial administration. Assist in the preparation of
      • Expense and travel reimbursements
      • Payments to vendors
      • Payments of grants and awards
    • General budget tracking

Qualifications :


  • High School diploma plus one year of postsecondary education and one year of relevant administrative experience
  • Must be able to represent the MS2Discovery Institute in a professional manner
  • Proficient computer skills and current working knowledge of necessary software packages
  • Familiarity with using various social media platforms (twitter, Facebook, YouTube, etc.)
  • Ability to learn to use new software
  • Strong organizational skills and attention to detail
  • Ability to work independently and organize own work
  • Ability to be proactive and self-motivated
  • Ability to prioritize and multi-task
  • Excellent written and verbal skills

Grade : WLUSA-04
Salary : $23.92 – $28.11
Salary Notes : This is a part-time (10.5 hours/week), continuing position with an expected start date of November 1, 2018.

This position is eligible for educational equivalencies:
Please Note : This position is represented by the WLU Staff Association bargaining unit.

Please submit a cover letter and resume.

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier’s Employee Success Factors.

Diversity and creating a culture of inclusion is a key pillar of Wilfrid Laurier University’s Strategic Academic Plan and is one of Laurier’s core values. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any sexual identities and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives at Candidates from other equity seeking groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Diversity and Equity Office at We have strived to make our application process accessible however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources at 519-884-1970 ext.2007 or



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