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Administrative Services Assistant

Job Information
Author pmnationtalk
Date May 18, 2019
Type Full Time
Company Interior Health Authority
Salary $19.55 - $21.58 - Per Hour
Location Salmon Arm, BC
Category Admin / Office
Client Interior Health Authority
Contact Information
Apply Now

Administrative Services Assistant

Competition #: 01251631
Employee Type: PERMANENT PART TIME (0.80 FTE)
Bargaining Unit: BCGEU
Reports To: MANAGER
Hourly Wage: $19.55 – $21.58


Position Summary
Salmon Arm Health Centre is looking for a permanent part time (0.80 FTE) Administrative Services Assistant to join their team! If you hold an Office Administration Certificate, plus one year’s recent experience, a current Typing Test 40 wpm and a current valid BC Driver’s license….Apply today!

This position performs reception duties and administrative support functions such as:

• Maintains data management software programs by performing data entry, gathering, organizing, collecting, collating and verifying information. Prepares statistical information by gathering and compiling data and developing charts and graphs;
• Schedules and confirms client appointments;
• Performs reception duties such as answering telephones, receiving and relaying messages, receiving and directing visitors. Responds to general inquiries from staff, public and others, exercising discretion in the release of information. Maintains contact directories;
• Receives, sorts and distributes incoming and outgoing correspondence such as faxes, mail, couriers, etc.;
• Performs records management duties including setting up and maintaining filing systems, indexing files and materials to be filed, preparing and archiving material;
• Receives, records, checks and balances cash transactions;
• Initiates purchases via purchase card or purchase orders for supplies and checks invoices against orders; maintains inventories of supplies and forms by monitoring inventory levels, identifying requirements. Receives orders, distributes and stores supplies;
• Operates office equipment such as computers, photocopiers, printers, fax machines and shredders;
• Performs general timekeeping functions including calling in relief staff from an established list, tracking hours worked and data entering timesheets, reviewing timesheets for accuracy;
• May deal with clients who may be confused, anxious, angry or difficult.
• Performs other related duties as assigned.

Interior Health strives to create an environment where you enjoy the work you do, the place where you work, and the people around you. Everyone plays a role in the care continuum. Together, we create great workplaces….Be part of a dynamic team!

Education and Experience:
Grade 12, a certificate from a recognized office administration certificate program, plus one year recent related experience; or an equivalent combination of education, training and experience.
Current valid BC Driver’s License.

Skills & Abilities:
• Ability to communicate effectively, both verbally and in writing
• Physical ability to carry out the duties of the position
• Ability to work independently and in cooperation with others
• Ability to operate related equipment
• Ability to organize and prioritize
• Ability to type at 40 wpm
• Knowledge of general office procedures
• Ability to establish and maintain rapport with clients
• Knowledge of nursing equipment
• Knowledge of sterilization techniques and procedures
• Business writing skills

To apply, please submit your application and include:

• A current five (5) minute Typing Test 40 wpm or greater completed within past 24 months from a recognized institution;
• An Office Administration Certificate;
• A current valid BC Driver’s License;
• Your Resume;
• A Cover Letter stating your availability to start in a new position.

* All postings with a closing date specified close at 11:59 pm PT

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