Administrative Support Assistant

Job Information
Author rspina
Date February 14, 2018
Type Full Time
Company Ontario Aboriginal Housing Services
Salary to be negotiated - Per Hour
Location Hamilton
Category Nonprofit
Contact Information

Position: Administrative Support Assistant                                            Closing: 8:00 a.m. March 5,2018

Term: Up to 1- year contract (35 hours/week)                                (Applicants with be interviewed as resumes are received)

Ontario Aboriginal Housing Services (OAHS) provides safe and affordable housing for urban and rural Indigenous people in Ontario. Our Vision is “to lead the design, development and delivery of sustainable and culturally appropriate housing that promotes excellence in the Indigenous community and organizational infrastructures”.

OAHS provides services, throughout the province, from our head office located in Sault Ste. Marie and satellite offices in other communities. These services include:

  • Approximately 1900 subsidized housing units; and
  • An assisted homeownership program providing down payment and home purchase assistance and an assisted homeowner repair program.

We are currently seeking Administrative Support Assistants for our Property Management team located in Hamilton, Ontario.

Reporting to the Property Manager and working closely with the Property Management team, the successful applicant will be responsible for administrative support and receptionist duties.

Duties and responsibilities will include, but not be limited to the following:

  • Utilizing various communication mediums to communicate with property management staff located onsite, in the field and in other OAHS offices;
  • Completing meeting, travel and other event logistics as required;
  • Utilizing Microsoft Office products to produce correspondence, spreadsheets and presentations;
  • Maintaining electronic and manual filing systems for program and office administration;
  • Maintaining program related data bases through input and reporting;
  • Maintaining client data;
  • Opening, logging and distributing incoming mail;
  • Preparing routine responses through hard copy or email processes;
  • Handling tenant inquiries and contractor queries;
  • Assisting with coordination of building maintenance activities;
  • Providing receptionist duties;
  • Assisting Property Management Team with other related duties.

The successful candidate will have the following qualifications and skills:

  • College Diploma or University Degree in related field is preferred;
  • Office/administrative experience preferred;
  • A combination of education and experience will be considered;
  • Ability to work independently and within a team environment, with a focus on quality and accuracy;
  • Strong problem-solving skills and the ability to use sound judgment;
  • Excellent customer service skills;
  • Demonstrated ability to communicate both written and orally using multiple channels with a variety of stakeholders both internal and external to the organization.
  • Strong interpersonal, organizational and analytical skills;
  • Proficiency with MS Word, Outlook, and Excel;
  • Knowledge of and an appreciation for Indigenous culture and demonstrated values that focus on assisting people.

Conditions of employment:

  • Ability to travel as required (limited requirement);
  • Ability to work varying hours/days if required;
  • Valid CPIC clearance (Criminal Records check) and/or Vulnerable Sector Check;
  • References;
  • Current, valid Ontario Driver’s License (preferred) and safe driving record.

Your application letter and current resume must be received no later than 8:00 a.m. March 5, 2018:

Human Resources and Payroll Associate

Ontario Aboriginal Housing Services Corporation

Attn:  Human Resources

500 Bay Street, 2nd Floor, Sault Ste. Marie ON P6A 1X5

In meeting the objectives and vision of the organization, preference will be given to individuals of First Nation, Metis, or Inuit ancestry, who self-identify.

The continuation of this position is subject to funding renewal.

We thank all candidates who choose to apply, however, only those selected for an interview will be contacted.



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