Legal Office Manager
Temporary 1-year appointment
Administrative Officer R14
This position is excluded from union membership.
An eligibility list may be established.
The next exciting step in your administrative career
The Attorney General is the legal advisor to the government of British Columbia and is charged with ensuring that the administration of public affairs is carried out in accordance with the law. The Ministry of Attorney General is structured to carry out this mandate under the direction of the Attorney General, and the Legal Services Branch (LSB) supports the Ministry in fulfilling this mandate by serving as legal advisor to government in civil law matters. LSB provides legal advice to government and ensures that legal risks associated with government operations are reduced. LSB’s clients include all ministries of the government, Cabinet and certain public agencies.
The Legal Office Manager (LOM) coordinates office administration functions within a law group at LSB by overseeing and providing information on human resources issues, leave management, records management and facilities; and provides legal support services to supervising counsel and other legal counsel within the law group. The LOM directs, supervises, trains and mentors the administrative support staff which support legal counsel and staff. The LOM serves as the critical link between Branch Management, Assistant Deputy Attorney General’s office and the staff in their respective law groups.
LSB’s Vancouver Office is seeking to fill a LOM position in the Civil Litigation Group on a temporary assignment. The position will primarily be within the Civil Litigation Group but will also support a small number of legal counsel in the Vancouver Office outside of this group. The LOM will report to the Legal Administrative Officer for the Vancouver Office, but may also be asked to take direction from the group supervisor for the appropriate law group.
Legal Counsel in the Civil Litigation Group are responsible for appearing on behalf of the Attorney General of British Columbia and Her Majesty the Queen in right of the Province of British Columbia at all levels of court and administrative tribunals on litigation matters. They also provide legal advice on government operations, legislation and potential lawsuits. The Civil Litigation Group is divided between Victoria and Vancouver, and the temporary position is for the Vancouver Office component of the Civil Litigation group.
Work is carried out in a high profile and fast-paced office where client relations, tact, diplomacy and organization are essential for the smooth operation of the office. The LOM carries out the duties and responsibilities with minimum supervision, maintaining confidentiality and using discretion when addressing sensitive issues. The LOM must be comfortable acting independently while managing multiple projects and emerging priorities.
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Rena.Grewal@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.
NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
• Secondary school graduation, plus a legal assistant certificate from a recognized institution, or equivalent knowledge and experience in a legal environment.
• A minimum of four years of experience in a legal office environment.
• Supervisory experience (a minimum of 2 years preferred).
• Excellent problem solving, prioritizing and multi-tasking skills.
• Excellent oral and written communication skills as well as strong interpersonal skills.
• Ability to work well both in a team setting and individually.
• Direct experience in management of the provision of legal secretarial and legal administrative support services, coordinating overall workflow and developing options to ensure delivery of work product in a demanding office environment with shifting priorities.
• Considerable experience working as a legal assistant or equivalent.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.
A Criminal Record Check (CRC) will be required.
Cover Letter: YES – A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
Resume: YES – Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire: YES – You will be required to answer a standard questionnaire.