CLK 09R – Administrative Assistant

Job Information
Author ahnationtalk
Date March 12, 2019
Deadline Open
Type Temp - Full Time
Company BC Public Service
Salary $41,234.92 - $46,510.44 - Annual
Location Victoria, BC
Category Admin / Office
Client BC Public Service
Contact Information
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CLK 09R – Administrative Assistant – (58788)

Posting Title: CLK 09R – Administrative Assistant
Position Classification: Clerk R9
Union: GEU
Location: Victoria, BC V9B6X2 CA (Primary)
Salary Range: $41,234.92 – $46,510.44 annually
Close Date: 3/25/2019
Job Type: Temporary Assignment (TA)
Temporary End Date: 3/31/2020
Ministry/Organization: BC Public Service -> Other Public Sector
Ministry Branch / Division: Public Guardian & Trustee of BC
Job Summary:

Administrative Assistant
Clerk 9

This posting will be used to establish an eligibility list for future permanent and/or temporary positions.

Currently 1 full time temporary position available in Victoria ending March 31, 2020.

If you enjoy working in a diverse, fast paced, team orientated environment, this could be the role for you!

The Administrative Assistant provides a wide range of administrative support services to the Services to Adults Vancouver Island Branch including receiving, reviewing and validating incoming submissions, composing correspondence and other written materials, researching and summarizing client file information, opening and distributing mail and providing general advice and service to clients, family members, stakeholders and the general public.

The Public Guardian and Trustee of British Columbia is a corporation sole, created under the Public Guardian and Trustee Act which operates independently under provincial legislation to protect the legal and financial interests of minors; manage the legal, financial, health and personal care interests of adults under mental disability; and administer the estates of deceased and missing persons. As a result of obligations created by statute, the Public Guardian and Trustee exercises quasi-judicial authority in specified situations. In addition, the Public Guardian and Trustee is called upon to provide independent comments to the Court when the legal or financial interests of minors, adults under mental disability or estates are at risk. The Public Guardian and Trustee is independent of government in its case-related decision making responsibilities.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The BC Public Service is an inclusive and accessible employer. Please advise the hiring manager if any accommodations are required to assist you to ensure equitable participation.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile.  For specific position related enquiries, please contact  DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS.  For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to, before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

  • Secondary School graduation or equivalent. Preference may be given to candidates who have completed a course in office administration
  • Demonstrated experience with Microsoft Office, SharePoint and database applications

Preference may be given to applicants with experience:

  • Providing administrative and financial support services
  • Working in an office setting
  • Working in a team environment

Preference may be given to applicants with six (6) months or more of experience:

  • Working directly with the public either in person or over the phone
  • Working with vulnerable adults and persons with disabilities in a tactful and diplomatic manner
  • Working with strict technical and legal requirements
  • Working with a demanding workload and shifting priorities
  • Writing business communications materials targeted at varied audiences

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

Enhanced Security Screening will be required.


Cover letter required: YES – A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.

Resume required: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES – As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements.

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