An eligibility list may be established.
Apply your excellent customer service skills in this administrative opportunity
Health Sector Information, Analysis and Reporting Division (HSIAR) manages the Ministry’s data assets and ensures appropriate health sector performance monitoring through regular reporting and analysis. HSIAR sets the foundation for the delivery of high quality health sector information, analytics and reporting. The Division leads key information management functions including data stewardship, governance, security, access, analytics and reporting, quality assurance, performance measurement and evaluations functions.
In the Administrative Assistant role, you will provide a variety of office administrative and financial support services to the business unit, including but not limited to: typing, formatting and proofreading a variety of documents and correspondence, coordinating mail, records management and maintenance, travel coordination, monitoring expenditures, conducting expense reconciliations and general finance administration. The Administrative Assistant also acts as the business unit contact for facilities, equipment and asset issues (e.g., furniture, photocopiers, office moves) and maintains the asset monitoring system. As the Administrative Assistant, you are a skilled communicator who excels at providing professional customer service, answering calls and working effectively with a variety of internal stakeholders. Highly organized and detail oriented, you are an efficient self-starter who brings previous administrative experience and capability to deal with a variety of administrative tasks. You are collaborative and flexible, able to prioritize and multi-task in a dynamic team environment where workload and priorities are constantly changing. If you have the initiative and experience needed for this fast-paced, career building role, we look forward to your application.
The capital of British Columbia, Victoria is a beautiful city, with beautiful beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues.
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
The BC Public Service is an inclusive and accessible employer. Please advise the hiring manager if any accommodations are required to assist you to ensure equitable participation.
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Michelle.Ranta@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.
NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
- Secondary school graduation (Grade 12) or equivalent (GED). Preference may be given to applicants with post secondary courses or training courses in office administration.
- At least 1 year of administrative/secretarial experience gained in a professional office setting.
- Experience providing administrative services to senior level management and working in a confidential capacity. Preference may be given to applicants with 1 year or more.
- Experience managing deadlines and prioritizing multiple concurrent tasks.
- Experience in records management using electronic systems and physical file management, including preparing, managing, assigning and retrieving documents.
- Experience typing, formatting, proofreading and editing a variety of documents using standard applications such as MS Word, MS Excel, MS PowerPoint, etc.
Preference may be given for to applicants with:
- Experience managing an electronic calendar (booking meetings and appointments) for executive management.
- Experience booking/making travel arrangements.
- Experience with ARCS/ORCS.
- Experience with eApprovals.
- Experience with CLIFF.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.
A Criminal Record Check (CRC) will be required.
Cover letter required: NO – Please do not submit a cover letter as it will not be reviewed.
Resume required: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes. Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire: YES (COMPREHENSIVE) – As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.
IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.