This posting is only open to current members of the Clerk 9 / Clerk Stenographer 9 Inventory. If you are not a member of this inventory, please refer to the Applicant Inventories page for information about applying to be an inventory member.
Administrative Assistant, Strategic Human Resources
This is a full time temporary opportunity until December 21, 2018. Regular employees must have their supervisor’s approval to accept a temporary opportunity. Relocation expenses are not applicable on temporary opportunities.
An eligibility list may be established for future similar temporary vacancies.
The Management Services Division (MSD) provides support to the Ministries of: Jobs, Trade and Technology; Labour, Municipal Affairs and Housing; and, Tourism, Arts and Culture. MSD is comprised of several branches including: Strategic Human Resources (SHR), Corporate Planning and Priorities, Facilities, Financial Services, and, Information Services. Together, MSD’s vision is to be recognized by our clients as a centre of excellence in the development and delivery of corporate services.
The Strategic Human Resources Branch (SHRB) mandate is to provide strategic human resources consulting services and customized programing to help Ministries achieve their business objectives. The SHRB also supports the delivery of corporate strategic priorities and initiatives.
This position provides administrative support to the Strategic Human Resources Branch. This is an administrative role supporting the operational requirements of the Executive Director and the SHR team. Working under limited supervision the incumbent ensures timely and accurate completion of a wide variety of tasks and duties for a high-volume and complex workload.
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Roberta Turton – firstname.lastname@example.orgDO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to create or update your profile and how to submit your application, please refer to the Job Application page on the MyHR website.
NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Grade 12 graduation or equivalent (GED).
At least 1 year administrative/clerical/secretarial experience gained in an office environment.
Experience typing, formatting, proofreading and editing a variety of documents and materials using desktop tools such as MS Word, Excel and Outlook.
Experience managing an electronic calendar (booking meetings and appointments).
Experience organizing meeting resource materials and correspondence for a team or group of staff.
Experience with records management, electronic and physical files.
Experience providing financial support for a team (invoice processing & batching, purchase card reconciliation, placing office supply orders, journal vouchering, etc)
Preference may be given for:
Post-secondary education or training in Human Resources.
Experience in a Human Resources environment or supporting a Human Resources team.
Experience with Time and Leave software.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.
A Criminal Record Check (CRC) will be required.
Cover Letter – NO
Resume – YES Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire – YES As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements.