CLK 09R – Program Assistant

Job Information
Author pmnationtalk
Date May 25, 2019
Type Full Time
Company BC Public Service
Salary $42,059.60 - $47,440.52 - Annual
Location Victoria, BC
Category Admin / Office
Client BC Public Service
Contact Information
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CLK 09R – Program Assistant – (58962)

Posting Title: CLK 09R – Program Assistant
Position Classification: Clerk R9
Union: GEU
Location: Victoria, BC V9B6X2 CA (Primary)
Salary Range: $42,059.60 – $47,440.52 annually
Close Date: 5/28/2019
Job Type: Regular Full Time
Temporary End Date:
BC Public Service -> Municipal Affairs & Housing
Ministry Branch / Division: Local Government Infrastructure and Finance Branch
Job Summary

Program Assistant
Clerk 09R

This posting is to establish an eligibility list for future permanent and/or temporary vacancies.
There is currently a full time, one year temporary opportunity available.

An opportunity to provide a diversity of administrative and local government finance assistance

The Local Government Infrastructure and Finance Branch (Branch), within the Local Government Division (LGD), oversees the fiscal health of the local government system, provides both general purpose and targeted financial support for local governments as well as develops and disseminates local government best practices through various forms of guides and decision support tools.  The Branch is primarily made up of the Local Government Finance Unit and the Local Government Infrastructure and Engineering Unit.  Additionally, the Branch directly supports the Office of the Inspector of Municipalities as the Executive Director of the Branch is the Deputy Inspector who is responsible for the majority of the Office’s responsibilities and operations.  The team has a diverse range of professional designations including Charter Accountants and Professional Engineers and fluctuates between 25 and 30 members. There are two program assistants within the branch that work cooperatively to support Branch administrative and operational functions in conjunction with other administrative positions.

As Program Assistant, your main functions are to coordinate and process Local Government Bylaws and statutory approvals using the Bylaw Tracking system as well as provide administrative support to infrastructure grant programs and the Local Government Information System (LGIS).  In addition, you provides administrative, intake, financial, contract and project administration support to the Branch Directors and program staff for the Local Government Infrastructure and Finance Branch.  These services include drafting routine correspondence, preparing and finalizing Minister’s letters and briefing notes, scheduling meetings, making travel arrangements, photocopying, preparing mail-outs, and filing. With your excellent interpersonal communication skills, you establish and maintain strong working relationships and attend to appropriate protocols in interactions with internal staff and external stakeholders. Highly organized, you capably prioritize and manage your workload to meet deadlines in this high-volume, fast-paced environment, ensuring all work is carried out to a high standard. You are customer service-oriented and exhibit a high degree of tact, diplomacy and discretion when dealing with stakeholders, other government staff and the public.

If you have the initiative and experience needed for this challenging administrative role, we look forward to your application.

The capital of British Columbia, Victoria is a beautiful city, with beautiful beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from.

The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

The BC Public Service is committed to creating a diverse and inclusive workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile.  For specific position related enquiries, please contact DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS.  For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to, before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

  • Secondary school graduation or equivalent.
  • Minimum 2 years related administrative/clerical/secretarial experience.Consideration may be given for related post-secondary education as equivalent to some experience.
  • Experience with electronic calendar management, such as booking and updating meetings and appointments.
  • Experience typing, formatting, editing and proofreading a wide range of documentation, such as formal business correspondence, agendas, reports, spreadsheets, presentation materials, and confidential executive correspondence such as Cabinet submissions, Minister’s letters and briefing notes.
  • Experience maintaining a multiple user electronic and physical filing and records management system.
  • Experience and/or training in keyboarding, word processing, spreadsheets, databases, and other standard computer applications.

Preference may be given for:

  • Experience providing administrative/clerical/secretarial support gained in a professional office environment (senior management or executive office).
  • Experience providing direct customer service in an office environment.
  • Experience with CLIFF
  • Experience with eApprovals.
  • Experience with ARC/ORCS
  • Experience with TRIM.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

A Criminal Record Check (CRC) will be required.


Cover letter required: NO – Please do not submit a cover letter as it will not be reviewed.

Resume required: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES (COMPREHENSIVE) – As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.

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