Administrative Assistant to Executive Director, Corporate Operations
Regular Full-Time/ Vancouver
STEP into a career with one of BC’s Top Employers since 2009.
The Liquor Distribution Branch (LDB) is one of the largest distributors and retailers of beverage alcohol in Canada, generating a net income of approximately $1.08 billion on annual sales of approximately $3.3 billion in fiscal 2016/17. LDB has a workforce of approximately 4,000 full and part-time employees, operates 197 retail stores across the province, oversees the operations of approximately 220 Rural Agency Stores and has the role of wholesaler to approximately 700 private liquor retail outlets and 10,000 licensed establishments. The LDB is also responsible for distribution of non-medical cannabis including wholesale, e-commerce and brick and mortar stores.
The LDB is a unique government entity that operates with similar independence to a Crown Corporation under the direction of a General Manager and CEO.
In February 2018, the LDB was assigned to distribute, wholesale and sell non-medicinal cannabis inclusive of a government owned online channel with a mandate to support government’s key priorities of protecting children and youth, ensuring health and safety standards, and keeping the criminal element out of the supply chain.
Reporting to the Executive Director, the position is the initial contact to the public, staff at all levels and others with whom the Executive Director or senior staff may have contact with. The position provides coordination and direct support for the department’s staff administration, and all other administrative support activities throughout the department. This position is the key focal point of departmental activity, therefore must maintain an efficient flow of information between the Executive Director, Directors, Department Managers and staff.
An eligibility list for permanent or temporary future opportunities may be established. A criminal record check is required. Travel to LDB facilities and stores within the province may be required.
Please review the attached job description for a complete list of duties, qualifications, and competencies. To be considered for this opportunity, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position. This information will be used as part of the selection process.
Please note that a cover letter is a requirement for this competition.
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Pardeep Dhatt, HR Advisor at 604-252-6259. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website.
NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
Only applications submitted using the BC Public Service Recruitment System on this website will be accepted.
Visit Careers at: www.bcldb.com
Education and Recent, Related Experience:
• A minimum of 2 years of recent administrative experience in a large dynamic* office environment along with recent experience at an executive assistant/senior administrative assistant level with an emphasis on coordinating services, composing and preparing correspondence and managing the daily business of senior executive(s).
• Experience keyboarding, word processing, preparing spread-sheets and databases, and other standard computer applications (i.e. MS Outlook and MS Office).
• Experience providing financial services: reconciling transactions; reviewing financial reports; preparing accruals, etc.
Related post secondary education, preferred.
A combination of training, education and experience may be considered.
*dynamic is defined as an environment that faces significant change(s) requiring flexibility, creative thinking and change management skills. In the resume, candidates are asked to describe how their work environment and roles were dynamic. This information will be used in short listing qualified candidates.
• Knowledge of standard office/administrative procedures including financial and records management.
• Ability to communicate effectively, both orally and in writing, and attention to detail is required.
• Ability to use standard computer applications including various Microsoft programs (i.e. Word, Excel, Outlook and PowerPoint), internet and data management systems to enter and edit data, and generate a variety of correspondence and reports.
• Ability to accurately monitor and track information.
• Ability to work both independently, under limited supervision, and in a team environment.
• Ability to identify and assess problems and situations, and to reference, interpret and apply a variety of policies, rules and guidelines to determine an appropriate course of action.
• Ability to work under pressure using initiative to plan, organize and establish priorities to complete assignments in a timely manner taking into consideration competing workloads and changing priorities.
• Ability to perform financial transactions: accruals, reconciliations, etc.