CLK 11R – Administrative Coordinator

Job Information
Author ahnationtalk
Date March 11, 2019
Deadline Open
Type Full Time
Company BC Public Service
Salary $43,518.78 - $49,149.63 - Annual
Location Victoria, BC
Category Admin / Office
Client BC Public Service
Contact Information
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CLK 11R – Administrative Coordinator – (58747)

Posting Title: CLK 11R – Administrative Coordinator
Position Classification: Clerk R11
Union: GEU
Location: Victoria, BC V9B6X2 CA (Primary)
Salary Range: $43,518.78 – $49,149.63 annually
Close Date: 3/25/2019
Job Type: Regular Full Time
Temporary End Date:
Ministry/Organization: BC Public Service -> Tourism, Arts and Culture
Ministry Branch / Division: ARTS AND CULTURE DEVELOPMENT BRANCH AND CORPORATE INITIATIVES AND STRATEGIC POLICY
Job Summary:

Administrative Coordinator
Clerk R11

An eligibility list may be established.

Do you thrive in a high volume environment? Do you enjoy serving a diversified public? Can you change priorities on a dime?

The Policy unit of the Arts and Cultural Development Branch/Corporate Initiatives and Strategic Policy is responsible for research, policy analysis, planning, service plan alignment and corporate priorities.

The Administrative Coordinator provides high quality and timely administrative/financial and coordinating services and support to the Arts and Cultural Development Branch and Corporate Initiatives and Strategic Policy.

The capital of British Columbia, Victoria is a beautiful city, with beautiful beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from.

The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The BC Public Service is an inclusive and accessible employer. Please advise the hiring manager if any accommodations are required to assist you to ensure equitable participation.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile.  For specific position related enquiries, please contact Sandra.Wyllie@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS.  For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

  • Secondary school graduation or equivalent (i.e. GED); AND a minimum of three years of progressively responsible recent, related secretarial/administrative experience as indicated below.
    • An equivalent combination of education, experience and/or training may be considered.
  • Experience in calendar management.
  • Experience preparing a variety of executive correspondence.
  • Experience in records management.
  • Experience handling financial management transactions.
  • Experience coordinating meetings/seminars and making travel arrangements.
  • Experience in word processing, spreadsheets, databases, email, Internet and other standard computer applications in MS Office.

Preference may be given to applicants who have any of the following:

  • Experience working in a senior management/executive office setting.
  • Experience using a correspondence tracking system.
  • Experience developing, implementing and maintaining administrative systems, procedures and standards.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

A Criminal Record Check (CRC) will be required.

APPLICATION REQUIREMENTS:

Cover letter required: NO – Please do not submit a cover letter as it will not be reviewed.

Resume required: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES (COMPREHENSIVE) – As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.

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