CLK 11R – Documents Coordinator

Job Information
Author ahnationtalk
Date March 8, 2019
Deadline Open
Type Full Time
Company BC Public Service
Salary $43,518.78 - $49,149.63 - Annual
Location Victoria, BC
Category Admin / Office
Client BC Public Service
Contact Information
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CLK 11R – Documents Coordinator – (58878)

Posting Title: CLK 11R – Documents Coordinator
Position Classification: Clerk R11
Union: GEU
Location: Victoria, BC V9B6X2 CA (Primary)
Salary Range: $43,518.78 – $49,149.63 annually
Close Date: 3/21/2019
Job Type: Regular Full Time
Temporary End Date:
Ministry/Organization: BC Public Service -> Health
Ministry Branch / Division: ADMO/HSIAR
Job Summary:

Documents Coordinator
Clerk R11

An eligibility list may be established.

Bring your strong administrative experience and superior organizational skills to this challenging position

Health Sector Information, Analysis and Reporting Division (HSIAR) manages the Ministry’s data assets and ensures appropriate health sector performance monitoring through regular reporting and analysis. HSIAR sets the foundation for the delivery of high quality health sector information, analytics and reporting. The Division leads key information management functions including data stewardship, governance, security, access, analytics and reporting, quality assurance, performance measurement and evaluations functions.

In the Documents Coordinator role, you deal with sensitive and highly confidential information requiring a high degree of initiative, and the ability to recognize the importance and urgency of issues. You are responsible for the coordination of all divisional assignments including: briefing notes, correspondence, fact sheets and meeting advice by assigning to appropriate program areas in a timely manner. You are also the primary contact for the division’s documents process and are responsible for establishing effective working relationships with all program area staff to ensure policies, procedures and ministry standards are adhered to and documents are delivered in a timely manner with a high degree of accuracy.  As the Document Coordinator, you will provide advice and guidance regarding all aspects of document processing.  In this role, you are also responsible for maintaining the accuracy and integrity of document tracking systems. Highly organized, you capably prioritize and manage your workload to meet deadlines and use your outstanding eye for detail to ensure all work is carried out to a high standard. You are an effective communicator, able to successfully establish and maintain effective working relationships with a variety of stakeholders and demonstrate initiative and good judgment in applying procedures within established policies and guidelines.  If this position interests you and you meet the required criteria, we look forward to your application.

The capital of British Columbia, Victoria is a beautiful city, with beautiful beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues. The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The BC Public Service is an inclusive and accessible employer. Please advise the hiring manager if any accommodations are required to assist you to ensure equitable participation.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile.  For specific position related enquiries, please contact DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS.  For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.cabefore the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

  • Secondary school graduation or equivalent; Preference may be given to applicants with post secondary education.
  • Progressive and recent office administration experience; Preference will be given to applicants with 2 years or more of experience.
  • Minimum 2 years of demonstrated experience in keyboarding, word processing, spreadsheets and other standard computer applications including Microsoft Office (Word, Excel, Outlook); Preference will be given to applicants with 4 years or more of experience.
  • Demonstrated experience formatting, editing and proofreading correspondence and executive level documents; Preference will be given to applicants with 2 years or more of experience.
  • Preference may be given to applicants with CLIFF and eApproval experience.
  • Preference may be given to applicants who have experience working in an executive office with senior executive.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

A Criminal Record Check (CRC) will be required.


Cover letter required: NO – Please do not submit a cover letter as it will not be reviewed.

Resume required: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes. Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES (COMPREHENSIVE) – As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.

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