CLK 11R – Office Manager

Job Information
Author ahnationtalk
Date March 8, 2019
Deadline Open
Type Full Time
Company BC Public Service
Salary $43,518.78 - $49,149.63 - Annual
Location Vancouver, BC
Category Admin / Office
Client BC Public Service
Contact Information
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Posting Title: CLK 11R – Office Manager
Position Classification: Clerk R11
Union: GEU
Location: Vancouver, BC V8W 2S8 CA (Primary)
Salary Range: $43,518.78 – $49,149.63 annually
Close Date: 3/21/2019
Job Type: Temporary (Auxiliary)
Temporary End Date: 3/31/2021
Ministry/Organization: BC Public Service -> Mental Health & Addictions
Ministry Branch / Division: Mental Health and Addictions
Job Summary:

Office Manager
Clerk R11

This is a 2 year temporary opportunity until March 31, 2021.
This temporary posting is limited to the geographic area.  Board and lodging and relocation expenses do not apply.
An eligibility list may be established.

Bring your strong administrative experience and superior organizational skills to this challenging position

The Ministry of Mental Health and Addictions leads the Province of British Columbia (B.C.) in efforts to improve the mental well-being and reduce substance use-related harms for all British Columbians. The ministry has overall responsibility for the development of a coherent, accessible, and culturally safe mental health and addictions system that is effective for individuals and families across the lifespan throughout the province. The ministry is also responsible for escalating an immediate response to the province’s overdose emergency. The ministry aims to strengthen social supports and services that impact mental health and well-being (for example, housing, employment, income, education, and childcare).

The ministry guides the transformation of B.C.’s mental health and addictions system by setting the strategic direction for the Province through cross-sector planning and driving system-level improvement through research, policy development, and evaluation. To realize this mandate, the ministry undertakes a whole-government, multi-systems approach in partnership with other ministries, service delivery partners, researchers, other levels of government, families, youth, people with lived experience, and Indigenous peoples.

The Strategic Priorities and Initiatives Division leads immediate responses to urgent mental health and addictions issues within the province such as the overdose emergency. The division works collaboratively with other ministries, First Nations and Indigenous leaders and their communities, local and federal governments, health authorities, non-government organizations, community sector organizations, emergency health responders, people with lived experience and public safety agencies to deliver an immediate, escalated response to the overdose emergency to keep people safe and improve the health and well-being of British Columbians. The Overdose Emergency Response Centre (OERC) is the province’s central hub for taking immediate action to address the overdose emergency, coordinate services across the province, evaluate the results and monitor the impact of the crisis on communities across BC.

As the Office Manager, you provide support to OERC and division management and staff and coordinate office administration functions, human resources, payroll, records management, facilities, asset management and to provide project management support services including project monitoring and reporting.

This role requires sound judgement and excellent organizational abilities.  If you are a motivated, results oriented administrative professional wanting to gain valuable experience in a fast-paced, collaborative team environment; we look forward to your application.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The BC Public Service is an inclusive and accessible employer. Please advise the hiring manager if any accommodations are required to assist you to ensure equitable participation.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile.  For specific position related enquiries, please contact Kimberley.Guidoriago@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS.  For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:

In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

• Secondary school graduation or equivalent. Preference may be given to applicants with a Diploma or Certificate in office administration or a related field.

• Minimum 2 years of experience providing administrative and financial support services for a group of staff. Preference may be given to applicants with more than 2 years of experience in this area.

• Experience using Microsoft Office applications, such as Word, Excel, Outlook, etc.

• Preference may be given to applicants who self-identify as having an Indigenous heritage.

• Preference may be given to applicants with experience working with Indigenous organizations and communities.

• Preference may be given to applicants with lived experience of mental health and substance use problems.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

A Criminal Record Check (CRC) will be required.

APPLICATION REQUIREMENTS:

Cover letter required: NO – Please do not submit a cover letter as it will not be reviewed.

Resume required: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes. Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES (COMPREHENSIVE) – As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.

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