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CLK 14R – Protocol Assistant

Job Information
Author ahnationtalk
Date September 4, 2019
Deadline Open
Type Full Time
Company BC Public Service
Salary $48,182.24 - $54,518.81 - Annual
Location Victoria, BC
Category Miscellaneous
Client BC Public Service
Contact Information
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CLK 14R – Protocol Assistant

Posting Title: CLK 14R – Protocol Assistant
Position Classification: Clerk R14
Union: GEU
Location: Victoria, BC V9B6X2 CA (Primary)
Salary Range: $48,182.24 – $54,518.81 annually
Close Date: 9/17/2019
Job Type: Regular Full Time
Temporary End Date
 Ministry/Organization:BC Public Service -> Office of the Premier
Ministry Branch / Division: Intergovernmental Relations Secretariat
Job Summary:

Protocol Assistant
Clerk 14

An eligibility list may be established.

The Intergovernmental Relations Secretariat (IGRS) leads the development of government-wide intergovernmental strategies and policies to advance British Columbia’s agenda with foreign, federal, provincial and territorial governments.  Within the IGRS, the Office of Protocol provides strategic leadership, advice and coordination of services through effective management of formal and informal Government ceremonial, protocol, consular and diplomatic activities.  To accomplish its priorities, the organization effectively works and cooperates with the Office of the Lieutenant Governor, Office of the Premier, Members of the Executive Council, Government Ministries, Crown Corporations and the Legislative Assembly in the delivery of its mandate to ensure projects and activities are effective tools for advancing the provincial government’s key priorities and strategic objectives.

Under the direction of the Manager, Finance and Administration, the Protocol Assistant works independently on some projects and under the direction of a Protocol Manager on other projects. The Protocol Assistant is responsible for providing administrative and logistical support to Office of Protocol projects including assisting in the planning and delivery of official ceremonial activities, official visits, and Government initiatives.

The Protocol Assistant works in a dynamic, politically sensitive environment and must use a high level of discretion and judgment at all time.  As a team member in a high volume, demanding and fast-paced environment, the incumbent must be able to respond promptly to changing priorities and deadlines.

This work includes the provision of advice, assistance and support to senior government representatives and the public regarding programs administered by the Office of Protocol and general protocol advice.

The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile.  For specific position related enquiries, please contact Genevieve.Elliott@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

Education and Experience

  • Secondary school graduation or equivalent (GED) and a minimum of two (2) years administrative / clerical experience in an office environment. Other combinations of experience, education and/or training may be considered.
  • Experience working in a multi-faceted organization, public sector preferred.
  • Recent experience designing, maintaining and updating relational databases.
  • Must possess and maintain a valid Class 5 BC driver’s license.

Preference may be given to applicants that have:

  • One (1) year experience providing administrative support to senior management.
  • Experience in Microsoft Access to produce a variety of customized outputs (i.e. Name tags, reports, etc.).
  • Experience with website design and maintenance.
  • Experience with CAS.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

CRC – A Criminal Record Check (CRC) will be required.

APPLICATION REQUIREMENTS:

Cover letter required: NO– Please do not submit a cover letter as it will not be reviewed.

Resume required: YES – A resume is required as part of your application; however, it may not be used for initial shortlisting purposes.

Questionnaire (COMPREHENSIVE): YES – As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.

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