Ministry/Organization: BC Public Service -> Ministry of Finance
Ministry Branch / Division: Public Information and Corporate Services
This posting is only open to current members of the Clerk 9 / Clerk Stenographer 9 Inventory. If you are not a member of this inventory, please refer to the Applicant Inventories page for information about applying to be an inventory member.
Clerk Stenographer 09R
An eligibility list may be established.
An exciting opportunity to enhance your administrative skills in one of the most highly engaged, innovative and results oriented branches in the Public Service
If you would like to be a part of a team that supports the management of BC’s vibrant economy, the Public Information and Corporate Services (PICS) Branch is the place for you. The PICS team provides a variety of centralized functions within the Revenue Division in the areas of public information and communication, corporate services, outreach services, project, and budget management.
As Program Assistant you will provide a variety of office administrative, secretarial and financial support services for the branch and coordinate the day to day priorities of Executive Director. This role requires an individual with good interpersonal communication and multi-tasking skills, strong attention to detail and who easily adapts to shifting priorities and competing demands. If you have excellent time management and organizational skills then please consider this opportunity.
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Keri Taylor – Keri.Taylor@gov.bc.caDO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to create or update your profile and how to submit your application, please refer to the Job Application page on the MyHR website.
NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Secondary school graduation or equivalent.
A minimum of 2 years administrative/secretarial experience gained in a professional office setting, working in a confidential capacity.
Experience managing an electronic calendar, booking meetings and appointments, and compiling files, correspondence and resource material.
Experience typing, formatting, proofreading a variety of documents using standard applications such as MS Word, Excel, Outlook, etc.
Experience responding to routine verbal and written inquiries from the public, internal/government staff and other agencies.
Preference may be given for:
Post-secondary education/training in a field related to Office, Business or Public Administration.
Experience providing administrative services to higher level management.
Records management experience such as: using manual or electronic filing systems, preparing and managing files and documents, determining file assignment, and conducting document retrieval.
Experience booking/making travel arrangements.
Experience with ARCS/ORCS.
Financial support experience such as monitoring expenditures, coding and processing business expense forms and invoices, reconciling purchase card expenditures, administering petty cash account, checking accuracy and completeness of financial documentation.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.
A Criminal Record Check (CRC) will be required.
Cover Letter – NO
Resume – YES Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire – YES As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements.