Coordinator, Legal Services

Job Information
Author pmnationtalk
Date November 4, 2018
Type Full Time
Company Wilfrid Laurier University
Salary $58,199-$72,749 - Annual
Location Waterloo, ON
Category Legal / Paralegal
Client Wilfrid Laurier University
Contact Information
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Posting ID : 9891
Apply By : 11/12/2018
Position Title : Coordinator, Legal Services
Department : General Counsel Office
Job Type : Full-time, Continuing
Campus : Waterloo
Reports To : General Counsel

Position Summary:

At Laurier, we are a community. It’s what brings our students here and what keeps our people here.
As an educational institution, we inspire lives of leadership and purpose in our student community. As an employer, we seek, foster and value the same qualities of leadership and purpose in our employee community.

We currently have an opportunity to join the Laurier community as a Coordinator, Legal Services.

As the Coordinator, Legal Services you will provide a high level of service to internal and external groups in reviewing and preparing legal documents and administration of legal services at Laurier as well as support to the Office of General Counsel.

Accountabilities :

    1. Legal Compliance
  • Review, edit, draft, track and maintain legal documents including contracts, minutes of settlement, memoranda of settlement, licensing agreements, and other legal agreements
  • Monitor compliance to established policies and procedures and contract terms for a range of legal agreements affecting the university
  • Work with internal offices in the development, review and revision of polices and processes
  • Manage compliance reporting requirements out of the Office of General Counsel

2.Project Management

  • Provide project management oversight for a range of short-term and long-term legal projects
  • Conduct research and provide recommendations on legal assignments and projects

  • Administer central external legal budget and the processing of external counsel invoices and associated internal cross-charges

    4.Office Coordination
  • Continue to develop and improve systems and processes to effectively organize legal matters, including proactively planning for recurring activities and initiatives
  • Coordinate a well-organized filing system including administration of a contract management system using university supported software
  • Maintain and manage document and data management systems for legal documents in accordance with Law Society requirements and internal records management processes
  • Enhance and further develop the system of precedents and template forms and documents5.Administrative
  • Manage and support administration of the Office of General Counsel
  • Provide administrative support to the University Privacy Office
  • Prepare reports and correspondence
  • Provide a full range of administrative support for General Counsel

  • Strong working knowledge of legal concepts, practices and procedures with experience in drafting and administering corporate/commercial and other legal agreements
  • Exceptional organizational, planning & efficiency skills – ability to organize work, multi-task, create detailed plans, monitor progress, follow-up and meet deadlines
  • Maintain accurate records and organize all legal documents in compliance with university records management processes and Law Society of Ontario requirements
  • Ability to communicate clearly and concisely, both orally and in writing
  • Strong analytical and problem-solving skills
  • Personal accountability and attention to detail and ability to follow through on commitments and projects
  • Demonstrates initiative and is proactive; ability to work independently, anticipate needs and be forward- thinking
  • File and data management expertise
  • Maintain a high degree of discretion and confidentiality at all times
  • Strong interpersonal skills and the ability to work in a collaborative and constructive manner with teams and across a range of university departments
  • Open and flexible with change as this role will continue to evolve
  • Ability to work with external vendors and consultants to expedite satisfactory project or transaction conclusionQualifications :
  • University or College level degree in related field
  • Minimum 3-5 years of experience as a law clerk , paralegal, or as a contracts administrator or specialist, required
  • Law Clerk designation preferred
  • Advanced Microsoft office skills, including Outlook, Excel, Word and PowerPoint

Grade : EX-G
Salary : $58,199-$72,749
Salary Notes : This is a full-time, continuing position.
Please Note :

Please submit a cover letter and resume.

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier’s Employee Success Factors.

Diversity and creating a culture of inclusion is a key pillar of Wilfrid Laurier University’s Strategic Academic Plan and is one of Laurier’s core values. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any sexual identities and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives at Candidates from other equity seeking groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Diversity and Equity Office at We have strived to make our application process accessible however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources at 519-884-1970 ext.2007 or

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