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eProcurement Analyst

Job Information
Author pmnationtalk
Date January 21, 2018
Type Full Time
Company Wilfrid Laurier University
Salary $30.91 - $36.37 - Per Hour
Location Waterloo, ON
Category Analyst
Client Wilfrid Laurier University
Contact Information
Apply Now!

Posting ID : 8593
Apply By : 1/25/2018
Position Title : eProcurement Analyst
Department : Procurement
Job Type : Full-time, Continuing
Campus : Waterloo
Reports To : Manager, Procurement
Position Summary : At Laurier, we are a community. It’s what brings our students here and what keeps our people here.

As an educational institution, we inspire lives of leadership and purpose in our student community. As an employer, we seek, foster and value the same qualities of leadership and purpose in our employee community.

We currently have an opportunity to join the Laurier community as an eProcurement Analyst.

Procurement Services is an agent of Wilfrid Laurier University in the administration of procuring goods and services and contracts. The Procurement Business Analyst, eProcurement is responsible for the ongoing support of the SciQuest eProcurement Solution including business analytics, training, negotiation, advice and re-engineering of the Procurement Services tactical and strategic models. This position is the primary University contact for the SciQuest Solution on an on-going basis.

The SciQuest eProcurement Solution, named shopLaurier is an extensive University-wide enterprise system which drives significant process efficiencies and direct hard cost savings to every faculty and department on campus. This role is an administrative and analyst role and will be required to carefully analyze the data to assist the Manager and the Director, Procurement Services, in vendor negotiations and potential opportunities for negotiation. The Procurement Business Analyst, eProcurement will be a highly skilled professional and will exercise a great degree of independent judgment and analysis. The role will require testing of upgrades and will work with the solution vendor to deal with issues and solutions to continue to enhance the system.

This position has a university-wide mandate and is based at the Waterloo Campus. The incumbent provides subject matter expertise to all campuses, requiring regular interpersonal interactions and collaboration with departments at the Waterloo Campus, the Brantford Campus, the Toronto office and external partners. Special attention is given to ensure equitable service delivery across all locations.

Accountabilities : eProcurement Administration
  • Responsible for, as a Super-User, the entire shopLaurier System, including changes to workflow, addition or deletion of users and general maintenance of the system
  • Responsible for ongoing training to end users
  • Perform analytics for new supplier onboarding
  • Assist departments with cost-savings opportunities through changes to departmental sourcing and increasing contract compliance through SciQuest.
  • Recommend process efficiencies based on trends through SciQuest
  • Perform SciQuest configuration changes
  • Testing of upgrades (Sciquest and Banner interface) and working with supplier for product enhancements
  • First point of contact for all University shopLaurier inquiries

Business Analysis – Ongoing

  • Responsible for outlining key savings opportunities and/or revenue generation
  • Perform detailed data analysis for cost savings opportunities
  • Recommend suppliers for new contracts and/or negotiation based on the ongoing analysis and assist in the negotiations to add them to SciQuest
  • Identify vendors based on the BPS Directives by which Laurier is are not compliant through contract
  • Identify non-contract compliance with vendors and rectify
  • Identify non-contract compliance with end users and rectify

Training/Communications

  • Responsible for the development and maintenance of training materials for internal procurement and Finance Staff
  • Responsible for the development of training materials for all university departments
  • Responsible for the development of user manuals for their position, Procurement and Finance and end user materials
  • Lead training sessions though out campus including process management changes
  • Responsible to train vendors on the use of their catalogues on the SciQuest portal

Procurement

  • Completing projects which will include communications, market analysis, department initiatives, departmental events, and developing and maintaining a thorough working knowledge of department activities
  • Identifying and seeing through to completion new innovative procurement strategies to improve overall efficiencies within Laurier especially in relation to eProcurement
  • Implementing acquisition strategies for the individual departments within the university based on analyzing their current needs and objectives especially in relation to eProcurement
  • Possessing a sound understanding of Canadian and International competitive and contract law
  • Possessing a comprehensive understanding of the Code of Ethics and an ability to identify potential difficult ethical situations

Qualifications :

  • College diploma in a related function. Education in IT or Business/Finance considered an asset, Minimum of 2 years related experience in enterprise system administration
  • Ability to decode, decipher and troubleshoot enterprise system issues quickly and efficiently
  • Experience in business analysis/IT an asset;
  • Superior communication including strong interpersonal and negotiation/persuasion skills as position will interact with all levels of internal positions, external suppliers and SciQuest and the ability to work collaboratively;
  • Above average Computer literacy, including Advanced Word, Excel and PowerPoint;
  • Good working knowledge of Banner, or other financial system;
  • Exceptional written communication skills;
  • Detail oriented and able to multi-task and ability to handle frequent interruptions;
  • Strong presentation skills with a conversational feel;
  • Excellent working knowledge of Procurement related functions, Public Sector experience an asset;
  • Self-starter who can make decisions without prior authorization within the confines of the Procurement business model.
Grade : WLUSA-07
Salary : $30.91 – $36.37
Salary Notes :

This position has an anticipated start date of January 31, 2017 or sooner, if possible.

This position is eligible for education equivalencies.

This position is under review.

Please Note :

This position is represented by the WLU Staff Association bargaining unit.

Please submit a cover letter and resume.

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier’s Employee Success Factors.

Diversity and creating a culture of inclusion is a key pillar of Wilfrid Laurier University’s Strategic Academic Plan and is one of Laurier’s core values. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any sexual identities and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives at jbecker@wlu.ca. Candidates from other equity seeking groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Diversity and Equity Office at diversity@wlu.ca. We have strived to make our application process accessible however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources at 519-884-1970 ext.2007 or hr@wlu.ca.

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