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EXEC ADMIN – Executive Administrative Assistant

Job Information
Author pmnationtalk
Date September 5, 2019
Deadline Open
Type Full Time
Company BC Public Service
Salary $50,591.33 - $57,244.88 - Annual
Location Victoria, BC
Category Art Administration
Client BC Public Service
Contact Information
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EXEC ADMIN – Executive Administrative Assistant

Posting Title: EXEC ADMIN – Executive Administrative Assistant
Position Classification: Executive Administrative Asst
Union: N/A
Location: Victoria, BC V9B6X2 CA (Primary)
Salary Range: $50,591.33 – $57,244.88 annually
Close Date: 9/19/2019
Job Type: Regular Full Time
Temporary End Date
 Ministry/Organization:BC Public Service -> Jobs, Trade & Technology
Ministry Branch / Division: Associate DM’s Office, Investment, Innovation & Technology Division
Job Summary:

Executive Administrative Assistant
Executive Administrative Assistant

An eligibility list may be established.
Bring your strong administrative experience and superior organizational skills to this challenging position

Reporting to the Associate Deputy Minister (DM), the Executive Administrative Assistant (EAA) is accountable for providing a full range of administrative support services for the Associate DM, including preparing time-sensitive documentation for Executive. The EAA is responsible for ensuring efficient office operations, processing correspondence and briefing materials, organizing travel itineraries and handling expenses.  Other priorities include managing the Associate DM’s calendar, preparing for meetings, support divisional activities and records management administration.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile.  For specific position related enquiries, please contact DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS.  For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to, before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

  • A minimum of Grade 12 education
  • A minimum two years administrative experience (this must include at least six months experience in an executive office. i.e. Executive Director’s Office, Senior Law Partner and above).   Administrative experience must include:
    • Office experience working in a confidential capacity; proven ability to maintain confidentiality when handling sensitive information and materials;
    • Experience managing calendars, scheduling meetings and travel arrangements, including logistics, facilities and catering.
    • Experience typing, formatting, proofreading and editing a variety of documents, including memos, briefing materials, reports and presentations.
      Preference may be given to applicants with any of the following:
  • Experience managing the flow of correspondence.
  • Experience using CLIFF, E-approvals and/or ARCS/ORCS records management system.
  • Experience with Microsoft Office suite of applications; Outlook, Excel, Word and Lync/Skype for Business.
  • Experience using iExpense while aligning with government travel policies.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. 

A Criminal Record Check (CRC) will be required.

APPLICATION REQUIREMENTS: (Application requirement options and the corresponding screening process)

Cover Letter: YES – A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.

Resume: YES – Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire (STANDARD): YES – You will be required to answer a standard questionnaire.

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