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EXEC ADMIN – Executive Administrative Assistant

Job Information
Author ahnationtalk
Date June 3, 2018
Type Full Time
Company BC Public Service
Salary $48,654.20 - $55,112.60 - Annual
Location Victoria, BC
Category Admin / Office
Client BC Public Service
Contact Information
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EXEC ADMIN – Executive Administrative Assistant – (50436)

Posting Title: EXEC ADMIN – Executive Administrative Assistant
Position Classification: Executive Administrative Asst
Union: N/A
Location: VICTORIA, BC V8W 9C1 CA (Primary)
Salary Range: $48,654.20 – $55,112.60 annually
Close Date: 6/11/2018
Job Type: Regular Full Time
Temporary End Date
Ministry/Organization: BC Public Service -> Adv Ed, Skills & Training
Ministry Branch / Division: Workforce Innovation
Job Summary

Executive Administrative Assistant
Executive Administrative Assistant

An eligibility list may be established.
This position is excluded from union membership.

Bring your excellent administrative management abilities to this fast-paced, collaborative work

The Executive Administrative Assistant (EAA) reports to the Assistant Deputy Minister (ADM). The EAA is accountable for providing a full range of executive administrative support services for the ADM, including organizing time-sensitive, documentation for ADM meetings. The EAA is responsible for organizing travel itineraries which includes booking flights, hotels, car rentals, etc., and handling expenses such as iExpenses, purchasing card reconciliations along with petty cash for the Assistant Deputy Minister’s office (ADMO).  Other priorities include managing the ADM’s calendar with many changes on short notice, preparing for meetings, and backing up the Document’s Coordinator and vice-versa in each other’s absence.  Able to manage and organize divisional activities and records management administration.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile.  For specific position related enquiries, please contact DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS.  For more information about how to create or update your profile and how to submit your application, please refer to the Job Application page on the MyHR website.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

  • Secondary school graduation or equivalent (GED) plus a certificate in office administration; OR
  • An equivalent combination of education or experience may be considered.
  • Minimum 2 years’ executive office experience working in a confidential capacity.
  • Experience booking travel directly without using a travel agent, which includes booking flights, hotels, car rental, and taxis;
  • Experience assisting a Deputy Minister’s Office with booking meeting rooms during Federal/Provincial/Territorial meetings for the Minister, Deputy Minister and Assistant Deputy Minister;
  • Experience using MS Office, Word, Excel, PowerPoint, Outlook and SharePoint and OneNote;
  • Preference maybe given to applicants with experience working in an Assistant Deputy Minister (ADM) or Deputy Minister (DM) office environment.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. 

A Criminal Record Check (CRC) will be required.

Cover Letter: NO

Resume: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES (COMPREHENSIVE) – As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements.  Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.

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