Executive Administrative Assistant, Partnerships Division
Executive Administrative Assistant
This position is located in Victoria, BC.
An eligibility list may be established.
This position is excluded from union membership.
The Ministry of Transportation and Infrastructure’s Partnerships Division is comprised of the Pacific Gateway, Transit and Properties and Land Management Branch. It shapes, develops and promotes a world class transportation trade network through innovation, collaboration and trusted partnerships. It handles the sale of surplus lands not required for transportation and provides expertise/advice on public transportation planning, research, policies, programs and projects. The division is also the primary interface between government and BC Transit.
Reporting to the Assistant Deputy Minister of Partnerships, the Executive Administrative Assistant is accountable for providing a full range of administrative support services for the ADM, including preparing time-sensitive documentation for Executive. The EAA is responsible for ensuring efficient office operations, processing correspondence and briefing materials, organizing travel itineraries and handling expenses. Other priorities include managing the ADM’s calendar, preparing for meetings, supporting divisional activities, and records management administration.
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Jennifer.Lewthwaite@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. Information and tips about how to complete your job application, including adding or editing your résumé and applying for jobs, are available on the following MyHR page: Your Job Application.
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
In addition to this exciting opportunity in BC’s capital city, the BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please visit What the BC Public Service offers You.
NOTE: Applications will be accepted until 11:00pm Pacific Time on the closing date of the competition.
To be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
- A minimum of secondary school graduation, or equivalent; AND,
- A minimum of four years of administrative experience (includes six months of experience in an executive office, i.e. Executive Director’s Office and above). Administrative experience must include:
- Office experience working in a confidential capacity; proven ability to maintain confidentiality when handling sensitive information and materials.
- Experience managing calendars, scheduling meetings and travel arrangements, including logistics, facilities and catering.
- Experience typing, drafting, formatting, proofreading and editing a variety of documents, i.e. memos, briefing materials, reports and presentations.
- Experience developing and maintaining administrative systems, procedures and standards including executive correspondence, templates and records management.
- Preference may be given to applicants with CLIFF [correspondence tracking software] and TRIM [Total Records and Information Management software] experience.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile.
A Criminal Record Check [CRC] will be required.
Cover Letter: YES – A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
Résumé: YES – Ensure your résumé includes your educational accomplishments, employment history including start and end dates [month and year] of your employment, and any relevant information that relates to the job to which you are applying. Your résumé must provide detailed information about your education and experience including the job related responsibilities and the month[s] and year[s] for your education and for each job in your employment history.