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Executive Assistant

Job Information
Author pmnationtalk
Date January 19, 2017
Type Full Time
Company Native Women's Association of Canada
Salary $40,000 to $45,000 - Per Hour
Location Ottawa, ON
Category Business / Management
Client Native Women's Association of Canada
Contact Information


Job Description: Executive Assistant
Recent Graduates Welcome

Reports to: The President
Salary Range: $40,000 to $45,000
Term: Indefinite
Closing Date: Open until filled
Location: Ottawa


The Executive Assistant serves as the primary point of contact for all matters pertaining to the Office of the President. The position requires strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize tasks under pressure. The Executive Assistant must be able handle a wide variety of confidential matters with discretion. This is an exciting opportunity to be part of a team that will make a difference in the lives of Indigenous women and girls in Canada and around the world.

General duties

The Executive Assistant will complete personal or professional tasks on behalf of the President, and assist with daily organizational and administrative tasks including but not limited to:

  • Arranging travel, visas and
  • Occasionally travelling with the President to take notes/minutes at meetings or to provide general assistance during
  • Screening phone calls, inquiries and requests, and handling them when appropriate;
  • Meeting and greeting visitors at all levels of
  • Organizing and maintaining calendars and making
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the
  • Preparing scenario notes and briefing
  • Assisting in the preparation of
  • Organizing and attending meetings and ensuring the President is well prepared for
  • Liaising with staff and other
  • Other related duties as required by the

Education / Experience equivalence

  • A degree or certificate in administration, business, or management or another related studies or educational equivalent with relevant work

Key Skills

  • Strong written and oral communication
  • Ability to work under pressure and to tight
  • Good organizational and time management
  • Ability to research, analyse and present material clearly and
  • Excellent interpersonal
  • Ability to work on your own
  • Attention to
  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet
  • Proficient in Microsoft
  • Discretion and an understanding of confidentiality

Work/Volunteer Experience

  • Some work or volunteer experience with NGOs, organizations, interest groups and/or government agencies is

Knowledge Requirements

  • Knowledge of Native Women’s Association of Canada mandate;
  • Knowledge and understanding of Indigenous Peoples in Canada, their cultures, histories and
  • Bilingualism is

Please submit resume and covering letter to: Lynne Groulx,

Executive Director
1 Nicholas Street, 9th Floor Ottawa, ON K1N 7B7
(Email submissions preferred).

Preference will be given to Indigenous candidates.
Only those selected for an interview will be contacted.
Interviews will be held in Ottawa or by teleconference.

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