Finance and Procurement Assistant (1-year term)
Canadian Museum for Human Rights
The Canadian Museum for Human Rights (CMHR) is the first museum in the world solely dedicated to the evolution, celebration and future of human rights. It is the first national museum in Canada to be built outside the National Capital Region. Located in the heart of Canada in Winnipeg, Manitoba, the CMHR rises from the Prairie earth at The Forks, which has been a meeting place for over six thousand years.
The CMHR delivers an immersive, interactive and memorable experience for visitors of every background, age and ability. Each visitor has access to a fully reinvented museum experience that reflects a design approach that sets new Canadian and world standards for inclusion and universal accessibility.
We are seeking talented individuals who are motivated to share their passion and commitment to join our team. Together, we aim to enhance the public’s understanding of human rights, to promote respect for others, and to encourage reflection and dialogue.
The purpose of this job is to assist in the day-to-day finance and procurement needs of the Museum, including assisting with expense reports, purchase requisitions and orders, maintaining supplies and maintaining paper and electronic files.
- Support the procurement process and monitor requisitions, approvals and coding, including but not limited to:
- Evaluate and set-up new vendors;
- Review all company purchase requisitions to ensure accuracy and completeness and correct financial coding in accordance with Museum policies and procedures;
- Prepare purchase requisitions for certain departments;
- Create purchase orders from purchase requisitions;
- Create purchase orders from Contracts;
- Send purchase orders to vendors, ensuring receipt, and follow-up to ensure delivery needs are met;
- Resolve purchase order to receiving discrepancies;
- Resolve purchase order to invoice discrepancies with internal clients/vendors;
- Monitor purchase requisitions in process;
- Monitor all incoming emails sent to Purchasing@humanrights.ca by suppliers and internal clients.
- Provide training/guidance to various CMHR staff on general financial procedures, including but not limited to purchase requisitions, expense report completion, invoicing, cheque requests.
- Complete Museum corporate credit card purchases for various goods and services (may include travel bookings) and complete related expense reports.
- Assist the Accounting Coordinators with bank reconciliations, non-PO invoice entry, routing of invoices for approval, and other similar tasks.
- Coordinate inventory, source suppliers and procure (or) all office and lunchroom supplies; upon receipt of goods, deliver to internal clients, as necessary.
- Maintain the office supply room, printer areas and lunchrooms stocked and organized with all required supplies.
- Assist the procurement manager and internal clients to develop Request for Quotes in order to source low-value procurements.
- Other duties including, but not limited to:
- Participate in inventory counts for the Boutique retail inventory;
- Taking part in process improvement initiatives including system implementation testing as required;
- Administrative duties including filing, faxing documents.
Skills and Qualifications – Required
- Minimum of 1-year experience in an accounting or procurement department
- Knowledge of general finance and procurement procedures
- Proficiency with MS Programs, specifically with Microsoft Excel
- Ability to use the Internet and search for product information
- Strong communication (verbal and written) and interpersonal skills
- Strong attention to detail and analytical ability
- Excellent organizational and time management skills, with the ability to prioritize and manage multiple priorities and assignments in order to meet deadlines
Skills and Qualifications – Desired
- Working knowledge of general finance or procurement procedures
- Working knowledge of Retail Sales Tax (Manitoba) and GST
- Experience working with an integrated accounting system
- The ability to communicate with proficiency in both official languages, oral and written.
- Demonstrated ability to adapt and assist with continuous change and process improvements
- Ability to work both independently or collaboratively in a team-oriented environment.
- Ability to apply a methodical approach with strong analytical and problem-solving skills
- Discretion, tact, and diplomacy
- Ability to work under pressure
- Strong time management and organizational skills
- Strict attention to detail
- Ability to handle multiple tasks and priorities in a fast-paced, deadline-driven environment
Official Language Proficiency:
Working Conditions and Physical Demands
- May require irregular hours (evenings, weekends)
- Requires physical effort (lifting up to 20 lbs) on a regular basis
- Overtime may be required around quarter-end, year-end, and during new system implementations and/or upgrades.
Conditions of Employment
- Security Screening Level – Reliability Status
- Child Abuse Registry Check
Interested applicants should submit a cover letter and résumé through CMHR’s Careers page at https://humanrights.ca/about/careers by April 22, 2018. The cover letter must provide concrete examples that illustrate how they meet the education and experience factors listed in the Qualifications – Required and Desired (if applicable). Résumés will be used as a secondary source to validate the education and experience described in the cover letter.
The Canadian Museum for Human Rights is committed to developing inclusive, barrier-free recruitment processes and work environment. Please advise the HR representative if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.
All applicants will receive a confirmation of receipt of their application. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Intent / Result of process: An eligibility list of qualified candidates may be created as a result of this process. The list would have a retention schedule of six months.