Finance Clerk/Accounts Payable

Job Information
Author pmnationtalk
Date July 19, 2019
Type Full Time
Company Ontario Native Women’s Association
Location Thunder Bay, ON
Category Accounting / Finance
Client Ontario Native Women’s Association
Contact Information
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Finance Clerk/Accounts Payable

POSITION SUMMARY: The Ontario Native Women’s Association is currently accepting applications for a full time position of Finance Clerk/Accounts Payable in Thunder Bay.

The Finance Clerk/Accounts Payable (AP) will provide financial, clerical and administrative support to the Finance Manager. They will be responsible for ensuring effective, efficient and accurate accounts payable/receivable, purchase orders in a timely manner. They will ensure financial policies and procedures are followed and will be required to enter financial data into the accounting software when needed. The Finance Clerk/AP must comply with the Financial Administration Act, Generally Accepted Accounting Principles and Municipal financial by-laws and policies and procedures. The Finance Clerk/AP will support the entire Finance portfolio as required.

QUALIFICATIONS:

  • A post-secondary diploma/ and/or equivalent 3 (three) years’ work experience in the area relevant to Finance Administration and/or Business Administration.
  • Experience with all aspects of financial management including accounts payable/ receivable and purchase orders in a Not- for- Profit setting.
  • Working knowledge of Sage 50 and MS Office, proficiency in Excel is a must. Experience with accounting software and applications.
  • Willing to learn other areas of the finance department
  • Excellent attention to detail and high degree of accuracy.
  • Knowledge of Federal/Provincial laws.
  • Knowledge of Indigenous Governance structure and Indigenous communities.
  • Excellent organizational skills; demonstrated self-confidence and an ability to follow through on assigned duties independently within strict deadlines.
  • Excellent written and oral communications.
  • Demonstrated excellent administrative ability.
  • Demonstrated ability to problem solve.
  • Professionalism and sensitivity in dealing with confidential information.
  • Ability to speak Indigenous language considered an asset.
  • Valid, current vulnerable sector criminal reference check. Valid 1st Aid/CPR.
  • Cultural competency:
  • Experience working with Indigenous organizations an asset
  • Experience working with Indigenous communities with a working knowledge of Indigenous cultures and traditions.

RESPONSIBILITIES – SPECIFIC:

  • Process void cheques and invoices; prepare cheque requisition forms, printing and posting of cheques, as required.
  • Printing of the cheque log for the signing officers including preparing the package to send out to the signing officer.
  • Disburse cheques & EFT to vendors and employees.
  • Preparing cheques for mailing and documenting on the mail-out log.
  • Post to Sage Accounting as required.
  • Process and prepare purchase orders that are received; match PO’s to invoices and remit payments.
  • Review vendor aged detail report on Sage 50 to verify payments and outstanding balance, ensuring accuracy and compliance with financial policies and procedures.
  • Provide yellow copies of expense claims and travel advances for the travel files.
  • Provide original invoices for travel recovery purposes.
  • File cheque stubs and backup documents in A/P files
  • Sage 50 data input:
  • Accounts Payable posting
  • Calculate amounts to be expensed to departmental line items
  • Calculate HST receivable
  • Complete auditor stamp
  • Post to Simply Accounting
  • Expense Claim posting
  • Verify amounts claimed
  • Review required supporting documents
  • Complete auditor stamp
  • Post into Simply Accounting
  • Travel Advance posting
  • Complete auditor stamp
  • Post into Simply Accounting
  • Reconcile Vendor Monthly Statements
  • Process and maintain Recoveries pertaining to all staff travel/meeting reports as needed.
  • Establish, balance and maintain various accounts using manual and computerized bookkeeping systems.
  • Post journal entries and reconcile accounts as needed.
  • Maintain filing system for all financial documents.
  • Ensure confidentiality and security of all financial and employee files.
  • Provide back up support/coverage to other areas within the finance department.
  • Other duties as assigned.

RESPONSIBILITIES – GENERAL:

  • Culture – Takes personal responsibility to increase sensitivity, awareness and implementation of ONWA’s cultural teachings and organizational practices in both professional conduct and work-related deliverables.
  • Support and work towards the overall aims and objectives of the ONWA.
  • Adhere to all policies and procedures.

RESPONSIBILITIES – ADMINISTRATIVE:

  • Complete quarterly reports on or before the requested due date.
  • Complete reports to funders as required.
  • Complete and attend supervisions with Manager on a regular basis.
  • Other reports or admin as assigned.

RESPONSIBILITIES – PUBLIC RELATIONS:

  • Promote the program within the community.
  • To adhere to professionalism is representing the organization at all times and maintain good communications.

STANDARDS OF PERFORMANCE:

  • Adhere to Policies and Procedures as set by the ONWA.
  • Representation on committees as required for the enhancement and benefits of ONWA’s programs.
  • To network and promote ONWA and all ONWA related programs. Adhere to professionalism at all times and maintain good communication.
  • Maintain professionalism at all times.
  • The completion of functions outlined in the description and the achievement of goals set to a high level.
  • Attendance and conduct at work according to the requirements of the Association’s Personnel Policy.
  • Adherence to the Code of Ethics, and positive relationship building.

AUTHORITY:

To execute duties and responsibilities outlined in this job description.

ACCOUNTABILITY:

The Finance Clerk/AP will be directly accountable to Finance Manager for the proper completion of the functions outlined in the job description.

Applicants are asked to apply in confidence through our website (https://onwa.bamboohr.com/jobs/).

Indigenous Women are particularly encouraged to apply. Only those applicants granted an interview will be contacted. A job description is available upon request.
We welcome applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.ONWA offers a very competitive compensation package including full benefits, generous vacation allowance and savings plan.

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