The OFIFC is an award winning leader in culture-based management providing innovative research, policy, training and community development to 28 Friendship Centres and other urban Aboriginal service providers across Ontario. Located in downtown Toronto, the OFIFC engages all levels of government and mainstream agencies.
OFIFC is a purpose-driven organisation which offers unique and challenging work. A rewarding and enriching career awaits if you are skilled at critical thinking, building relationships, take personal accountability for getting things done and enjoy working as part of a team to collaboratively solve problems.
Working as part of a team in a fast paced environment where the main responsibility is to
provide sound bookkeeping services and financial analysis for the OFIFC in compliance with Generally Accepted Accounting Principles (GAAP), Federal/Provincial legislation and OFIFC policies and procedures.
A job description is below.
Awareness of Indigenous culture;
Completion of post-secondary education and/or industry courses relevant toAccounting or Finance;
3 – 5 years’ of financial experience (full accounting cycle);
Minimum 1 year experience working in a not-for-profit sector in an accounting capacity;
Thorough understanding of GAAP and accounting functions/practices;
High proficiency in Excel and other MS Office applications (Word, Access, etc.);
Working knowledge of an accounting software such as Sage;
Self-motivator with ability to work independently and in a team environment;
Strong listening, oral and written communication skills and
Criminal Reference Clearance (CPIC) and Vulnerable Sector Clearance are requirements of the employment offer.
Posting Date: November, 2018 until filled
Employed by the OFIFC, responsible to the policies and directions as determined by the Board of Directors and under the direct supervision of the Executive Director, or designate. Daily supervision is designated to the Finance and Administration Director
To provide sound bookkeeping services and financial analysis for the OFIFC in compliance with Generally Accepted Accounting Principles (GAAP), Federal/Provincial legislation and OFIFC policies and procedures.
Culture – Takes personal responsibility to increase sensitivity, awareness and implementation of OFIFC’s Neha (bundle) including foundational teachings and organisational practices in both professional conduct and work-related deliverables.
Accountability – Takes personal ownership and responsibility for the quality and timeliness of work commitments.
Critical Thinking – Applies systematic, logical reasoning when addressing problems or situations in order to arrive at an appropriate solution or outcome.
Building Relationships and Strategic Partnerships – Builds, develops and sustains business relationships / strategic partnerships that are mutually beneficial, reciprocal and grounded in trust and respect. It is recognising we are all interdependent and working towards the common good of the organisation.
Results Orientation – Accomplishes established goals, delivers the outcomes required and achieves the results. It includes the efficient and effective use of all resources (time, financial, people and technology).
Teamwork and Collaboration – Works collaboratively with others and addresses conflict in a win-win productive manner. This includes a mindset of sharing with others whether it is knowledge, recognition, information and skills. Working towards a common purpose for the good of OFIFC and the communities of people it serves.
Communication – Effectively delivers information in a transparent, honest and clear manner. It includes actively listening, comprehending and responding appropriately when interacting with people. It is about being respectful when expressing opinions and points of view.
Attention to detail and accuracy
Works in a safe and suitable office environment exposed to simultaneous reporting deadlines, mid to high level computer use requiring high levels of accuracy and attention to detail.
Overtime required during peak periods (fiscal year end, audit) and/or when workload necessitates. Weekend hours for financial support as requested. Travel for Operational Support visits up to 5 times per year to Friendship Centres/Delivery Sites.
To provide and maintain accounting records, financial support and analysis ensuring accuracy, completeness and compliance with policies and procedures that are aligned with OFIFC’s long-range strategic plan
Supports the Friendship Centres in areas of finance.
Primarily communicates with the Finance and Administration Director (for direction and approvals), and workgroup members for the purposes of consultation, and collaboration. Provides financial support to Program Managers pertaining to program/initiative/project budgets and reporting information.
Communicates with Friendship Centres/Delivery Sites, Suppliers, Funders and Government for the purposes of providing financial support and speaking to financial inquiries and reporting matters.
Financial Analysis and Bookkeeping (55%):
Analyses organisational expenses, revenues, financial commitments and obligations, to project future revenues and expenses or to report and provide advice to OFIFC Management;
Examines and analyses submitted account records, financial statements and other financial reports to assess accuracy, completeness and conformance to reporting and procedural standards and informs OFIFC Management;
Surveys organisational operations to ascertain accounting needs and develops and recommends solutions to business and financial challenges;
Provides bookkeeping and related record keeping as assigned;
Processes daily, weekly and monthly transactions including reconciliations, bank deposits, journal entries and payments;
Calculates federal and provincial taxes paid and prepares tax rebate submissions, ensures compliance with all payment, reporting and other tax requirements;
Maintains and analyses budgets, prepares periodic reports that compare budgeted revenues and expenses to actual revenues and expenses;
Ensures all financial accounts, records and reports are audit-ready at the end of the fiscal year;
Maintains accounting systems and financial books of record, including contracts and agreements, payroll transactions, accounts payable, accounts receivable and program reporting;
Financial Support (40%):
Delivers on the job training and supports to financial staff of Friendship Centres and provides financial advice to OFIFC Management;
Provides direct support in financial review and/or inquiries by Government funders and OFIFC staff;
Prepares monthly, quarterly and annual fiscal reports including income statements, balance sheets and reports for use by OFIFC Board of Directors and OFIFC Management;
Develops and maintains Process Manual and appropriate tools, forms and mechanisms for accounting and bookkeeping activities;
Provides input to OFIFC delivered trainings and workshops with respect to financial activities such as bookkeeping, budgeting, financial reporting and audit;
Maintains and upgrades professional skills;
Promotes a healthy, safe work environment; and
Performs other duties, related to the position, as assigned by the Executive Director or designate.