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Invigilation Assistant

Job Information
Author pmnationtalk
Date December 19, 2017
Type Full Time
Company Wilfrid Laurier University
Salary $23.62 to $27.76 - Per Hour
Location Waterloo, ON
Category Business / Management
Client Wilfrid Laurier University
Contact Information
Apply Now!

Posting ID : 8591
Apply By : 1/2/2018
Position Title : Invigilation Assistant
Department : Accessible Learning Centre
Job Type : Part-time, Recurring
Campus : Waterloo
Reports To : Associate Director, Accessible Learning
Position Summary : At Laurier, we are a community. It’s what brings our students here and what keeps our people here.

As an educational institution, we inspire lives of leadership and purpose in our student community. As an employer, we seek, foster and value the same qualities of leadership and purpose in our employee community.

We currently have an opportunity to join the Laurier community as an Invigilation Assistant.

Reporting to the Associate Director, Accessible Learning; the Invigilation Assistant supports the Examination Coordinators in the facilitation of all in-class tests, mid-terms, deferred and final examinations written by students registered with the Accessible Learning Centre (with approved accommodations). In the execution of this responsibility, the incumbent will maintain close communication with the Examination Coordinators. This position will offer evening and weekend support during examination periods (25 hours per week for approx. 12 consecutive weeks per term).

Accountabilities : Assisting the Examination Coordinators with the organizing of examinations for students registered with Accessible Learning, including

  • Data entry and filing of exam booking forms
  • Requesting exams from faculty and ensuring any preparation requirements for the following day are completed (during finals)
  • Organizing and filing of midterm and final booking forms; ensuring filing is fully organized to prepare for exam scheduling by Exam Coordinators

Assisting with training initiatives of invigilators.

  • Reporting and tracking of implementation issues experienced in the field to the Examination Coordinators
  • Planning, organizing and assisting with the facilitation of training sessions

Providing after hours support for examinations that are scheduled during evening and weekend hours. Responding to any issues identified from the invigilators.

  • Connecting with respective faculties with any questions pertaining to the interpretation of examination questions
  • Supporting the connection to faculty for any approved accommodation (e.g. rephrase by faculty)
  • Supporting students and invigilators with any needed comfort breaks
  • Conducting all required follow up and report writing for any suspected integrity violations
  • Responding to any presenting issues / concerns in the main office:
      • Responding to students who have not booked the exam; assessing the situation and determining the most appropriate course of action; communicating the outcomes with the exam coordinators for any required follow up
    • Assisting students who have gone to the wrong location
  • This position will implement as required, crisis management support plans that have been created to support students during the exam process. This may involve:
  • Intervention with the students
  • Call to on-call staff for consult / direction support
  • Connection with Special Constable Service when higher level intervention is needed
  • Report writing that outlines the response and the follow up disposition of the crisis situation

Qualifications :

  • Secondary school diploma plus two years related experience;
  • Works well with others; courteous and professional;
  • Flexible; able to work evenings and weekends;
  • Excellent attention to detail; able to work accurately and quickly;
  • Good computer skills;
  • Able to work well with minimal supervision;
  • Crisis management and intervention skills are an asset (e.g. Mental Heatlh First Aid, Suicide Assist Training)
  • Understanding of need to maintain confidentiality and security of examinations;
  • Knowledge of university systems and policies is an asset
  • Strong organizational and verbal skills;
  • Knowledge of disability issues.
Grade : WLUSA-04
Salary : $23.62 to $27.76 per hour
Salary Notes : This position will offer evening and weekend support during examination periods (25 hours per week for approx. 12 consecutive weeks per term).

This position is eligible for education equivalencies.

Please Note :

This position is represented by the WLU Staff Association bargaining unit.

Please submit a cover letter and resume.

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier’s Employee Success Factors.

Diversity and creating a culture of inclusion is a key pillar of Wilfrid Laurier University’s Strategic Academic Plan and is one of Laurier’s core values. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any sexual identities and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives at Candidates from other equity seeking groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Diversity and Equity Office at We have strived to make our application process accessible however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources at 519-884-1970 ext.2007 or

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