Invigilation Assistant

Job Information
Author ahnationtalk
Date September 29, 2018
Type Full Time
Company Wilfrid Laurier University
Salary $23.92 -$ 28.11 - Per Hour
Location Waterloo, ON
Category Accounting / Finance
Client Wilfrid Laurier University
Contact Information
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Posting ID : 9812
Apply By : 10/3/2018
Position Title : Invigilation Assistant
Department : Accessible Learning Centre
Job Type : Part-time, Recurring
Campus : Waterloo
Reports To : Associate Director, Accessible Learning Centre
Position Summary : At Laurier, we are a community. It’s what brings our students here and what keeps our people here.

As an educational institution, we inspire lives of leadership and purpose in our student community. As an employer, we seek, foster and value the same qualities of leadership and purpose in our employee community.

We currently have an opportunity to join the Laurier community as an Invigilation Assistant.

Reporting to the Associate Director, Accessible Learning; the Invigilation Assistant supports the Examination Coordinators in the facilitation of all in-class tests, mid-terms, deferred and final examinations written by students registered with the Accessible Learning Centre (with approved accommodations). In the execution of this responsibility, the incumbent will maintain close communication with the Examination Coordinators. This position will offer evening and weekend support during examination periods (25 hours per week for approx. 12 consecutive weeks per term).

Accountabilities :

1. Assisting the Examination Coordinators with the organizing of examinations for students registered with Accessible Learning, including:

    • Data entry and filing
    • Performing administrative tasks related to packaging and preparing exams for students.
    • Reporting and tracking of implementation issues experienced in the field to the Examination Coordinators
    • Responding to inquiries from students and faculty related to the exam process

2. Providing after hours support for examinations that are scheduled during evening and weekend hours. Responding to any issues identified from the proctors in the field.

    • Connecting with respective faculties with any questions pertaining to the interpretation of examination questions.
    • Supporting students and proctors with any needed comfort breaks.
    • Responding to any presenting issues/concerns in the exam rooms, by phone or email
    • Responding to any suspected integrity violations, ensuring proper process is followed; gathering all needed information to support the reporting process.
    • Responding to any presenting implementation issues:
        • Responding to students who have not booked the exam; assessing the situation and determining the most appropriate course of action; communicating the outcomes with the exam coordinators for any required follow up
        • Assisting students who have gone to the wrong location.

      This position will implement as required, crisis management student support plans during the exam process. This may involve;

      • Intervention with the student
      • Connection with Special Constable Service when higher level intervention is needed
    • Documenting events as required for follow up by the exam coordinators.

Qualifications :


  • Works well with others; courteous and professional.
  • Flexible; able to work evenings and weekends.
  • Excellent attention to detail; able to work accurately and quickly.
  • Strong computer skills, with comfort and knowledge of adaptive technology.
  • Able to work well with minimal supervision.
  • Crisis management and intervention skills are an asset (e.g. Mental Health First Aid, Suicide Assist Training).
  • Understanding of need to maintain confidentiality and security of examinations.
  • Knowledge of university systems and policies is an asset.
  • Strong organizational and verbal skills.
  • Knowledge of disability issues.
  • Secondary school diploma plus two years related experience.

Grade : WLUSA-04
Salary : $23.92 -$ 28.11
Salary Notes : This position will offer evening and weekend support during examination periods (25 hours per week for approx. 12 consecutive weeks per term).

This position is eligible for equivalencies:
Please Note : This position is represented by the WLU Staff Association bargaining unit.

Please submit a cover letter and resume.

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier’s Employee Success Factors.

Diversity and creating a culture of inclusion is a key pillar of Wilfrid Laurier University’s Strategic Academic Plan and is one of Laurier’s core values. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any sexual identities and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives at Candidates from other equity seeking groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Diversity and Equity Office at We have strived to make our application process accessible however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources at 519-884-1970 ext.2007 or


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