Posting Title: JUD ADMIN – Judicial Administrative Assist
Position Classification: Judicial Admin Assistant
Location: Vancouver, BC V8W 2S8 CA (Primary)
Salary Range: $44,788.02 – $50,641.94 annually
Job Type: Regular Full Time
Temporary End Date:
Ministry/Organization: BC Public Service -> Attorney General
Ministry Branch / Division: Office of the Chief Judge
An eligibility list may be established.
This position is excluded from union membership.
Contribute to the administration of justice in a diverse legal environment
The Provincial Court of BC sits at over 80 locations throughout the Province and hears criminal, family, youth, and civil claims as well as traffic and municipal by-law matters. The Chief Judge of the Provincial Court is appointed by the Lieutenant Governor in Council and is responsible for assigning judges, judicial justices, and designating court facilities for the hearing of cases within the jurisdiction of the court and for providing administrative direction to judges, judicial justices, and judiciary staff. The Office of the Chief Judge (OCJ) is the administrative headquarters for the Provincial Judiciary, and is based in downtown Vancouver.
The Judicial Administrative Assistant (JAA) provides highly confidential administrative services, financial administration, office management, and other related administrative duties to the Regional Administrative Judges (RAJs), Provincial Court Judges (PCJs), and Judicial Case Managers (JCMs). In this role, the JAA reports to the JAA Supervisor and receives functional direction from their respective RAJ. The JAA handles confidential court documents such as judgments, transcripts, and records, making it vital that the JAA be able to maintain the confidentiality of court materials at all times.
JAAs are highly motivated administrative professionals with a strong sense of order, who are able to work both independently and in teams, have the ability to adapt and problem solve under pressure, and find great reward in providing exemplary administrative support services and facilitating the successful operation of the Provincial Court Judiciary. The contribution of the JAAs is significant to the image of the Provincial Court Judiciary, as they are the front-line liaison for their respective RAJs on behalf of the region and communicate with all levels of the Provincial Judiciary, the Chief Judge and staff, Court Services Branch, Sheriff Services, Crown Counsel, members of the police departments, other justice partners, and members of the general public.
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact firstname.lastname@example.org. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website.
NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Minimum of four years’ administrative/ secretarial experience/ court clerk required, of which 1 year is in a legal capacity;
Significant experience/training in keyboarding (50 wpm preferred);
Experience with current MS Office Suite, specifically Word and Excel;
Proven machine dictation or transcribing experience;
Proven high-level experience in editing and proofreading;
Preference may be given to applicants with experience editing Judgments;
Administrative Assistant, Legal Secretary or Legal Administration Courses are preferred;
Or equivalent combination of Education and Experience.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.
A Criminal Record Check (CRC) will be required.
APPLICATION REQUIREMENTS: Cover Letter: YES – A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
Resume: YES – Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire: YES – You will be required to answer a standard questionnaire.