Judicial Administrative Assistant
Judicial Administrative Assistant
An eligibility list may be established.
This position is excluded from union membership.
Contribute to the administration of justice in a diverse legal environment
The Judicial Administrative Assistant (JAA) prepares, edits and proofreads highly confidential reasons for judgment, while complying with numerous Canadian statutory and judicial legal standards, from the point of initial instruction to final form suitable for release to the parties or their lawyers and for publication on the courts’ website for the general public. The JAA also prepares charges to the jury for Supreme Court, court orders, and other legal, financial and statistical documentation for Justices’ signatures. The JAA provides confidential secretarial services to Justices, including drafting correspondence, coordinating meetings, and processing incoming and outgoing mail. The JAA also provides financial and administrative services to Justices by reviewing invoices and completing expense forms, maintaining filing systems, office supplies and Justices’ library reference materials, along with completing other related duties as required, including coordinating judicial functions and obtaining hearing lists and transcripts.
This role requires sound judgement and excellent organizational abilities. If you are a motivated, results oriented administrative professional wanting to gain valuable experience in a fast-paced, collaborative team environment; we look forward to your application.
The capital of British Columbia, Victoria is a beautiful city, with beautiful beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Michelle.McConnachie@courts.gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website.
NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Education & Experience:
- Secondary school graduation, or equivalent, and
- Minimum of five years of secretarial experience, including three years of experience as a legal secretary, OR
- Equivalent combination of education, training and experience may be considered.
- Work experience in a related field required (e.g. law firm, legal environment, or justice system).
- Preference may be given to applicants who have successfully completed a Legal Secretary, Legal Assistant or Paralegal program.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.
A Criminal Record Check (CRC) will be required.
Cover Letter: YES – A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
Resume: YES – Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire: YES (COMPREHENSIVE) – As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.
IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.