Manager, Human Resources and Administration

Job Information
Author pmnationtalk
Date February 22, 2018
Type Full Time
Company Indspire
Location Toronto, ON
Category Business / Management
Client Indspire
Contact Information

Indspire is an Indigenous-led national registered charity that invests in the education of Indigenous people for the long term benefit of these individuals, their families and communities, and Canada. With the support of its funding partners, Indspire disburses financial awards, delivers programs, and shares resources with the goal of closing the gap in Indigenous education. Through Indspire’s K-12 Institute, it provides resources to educators, communities, and other stakeholders who are committed to improving kindergarten to grade 12 success for Indigenous youth. In 2015-16, Indspire awarded $12.2 million through 3,792 bursaries and scholarships to Indigenous youth, making it the largest funder of Indigenous education outside the federal government. Each year, the organization presents the Indspire Awards, a gala celebration of the successes achieved by Indigenous people that is broadcast nationally.

Never has there been a better time to join this national leader. In this newly created position, the Manager, Human Resources and Administration will report to the Chief Operating Officer, and provide senior level human resources (HR) and administrative operations support for Indspire. This includes both the development and implementation of strategic HR processes, systems and policies as well as ensuring related legislative and reporting requirements are met. The incumbent will understand and anticipate the HR and operational needs and priorities of the organization, and promote a healthy, and safe work environment

The position responsibilities of the Manager, Human Resources and Administration include:

Key Duties

  • Provides HR management services to support the day-to-day operational activities;
  • Ensures that HR and administration practices are aligned with Indspire’s strategic priorities and adhere to applicable legislation and best practices;
  • Ensures Indspire is in compliance with AODA, human rights and health and safety legislation;
  • Develops, maintains and evaluates HR promising practices, strategic directions, policies and processes for COO approval;
  • Responsible for all aspects of recruitment, including compensation, benefits programs and workplace planning needs and strategies, in collaboration with the Management team;
  • Manages compensation program;
  • Creates and revises job descriptions;
  • Coordinates and administers Indspire’s Job Evaluation program;
  • Leads Indspire’s orientation program with Management participation;
  • Responsible for all workplace committees related to human resources, including but not limited to the Health & Safety Committee;
  • Provides advice to Management on employees relations, coaching, performance management up to and including progressive discipline and termination processes for COO approval;
  • Advises and updates the COO on personnel issues and prepares necessary correspondence, briefings and reports;
  • Conducts workplace investigations;
  • Manages the administration and maintenance of HR databases and record keeping systems, including security of personnel records;
  • Develops and delivers information/training sessions related to HR policies, processes and procedures as necessary, including legal changes and updates as they relate to HR conduct in the workplace;
  • Develops and manages Indspire’s Volunteer program at an organizational level;
  • Maintains Employee Policy Handbook;
  • Prepares reports including items related to organizational demographics, attendance, administration, retention, engagement etc. for Management’s use;
  • Coordinates HR change management processes;;
  • Ensures administrative processes are efficient and consistent;
  • Ensures efficient and accurate administrative systems and procedures, identifying gaps as appropriate;
  • Maintains confidentiality related to all activities and information of a strategic or sensitive nature;
  • Responsible for the management of office operations as it relates to day-to-day functioning;
  • Trouble shoots and recommends solutions to IT issues in coordination with the Manager, Finance & Administration and the EA to the COO;
  • Accountable for Indspire’s office space planning for COO approval.


  • Completion of post-secondary education in Human Resources or equivalent experience, including a CHRP designation
  • Progressive experience, usually demonstrated through at least 5 years in an HR managerial function
  • Experience in compensation practices
  • Knowledge of and experience in Indigenous communities strongly preferred
  • Demonstrated openness to learning and willingness to engage in cultural competency training
  • Excellent interpersonal and management skills including demonstrated ability to lead and motivate staff
  • Deep knowledge of and experience in HR and Administration practices and systems
  • Demonstrated knowledge of and experience in applying labour and employment legislation
  • Knowledge of and experience in progressive management practices that focus on inclusive workplaces free of bullying, discrimination and harassment
  • Excellent communication skills and well-developed conflict resolution skills
  • Demonstrated ability to exercise discretion, judgement and a high level of professionalism
  • Demonstrated problem solving and analytical skills
  • Able to work and make decisions independently and without direct supervision
  • Able to prioritize and deal with multiple projects and changing deadlines
  • Proven skills with a variety of software packages; Microsoft Office (Word, Excel, and Power Point) and HRIS systems
  • Experience in trouble shooting and finding solutions to information technology issues
  • Ability to work with sensitive information with complete confidentiality
  • French is an asset
  • Travel between Six Nations and Toronto offices is required
  • Must be able to work occasional evening and weekends.

How to Apply

This is a full-time position and will be based in Indspire’s Toronto or Six Nations office.

The salary range is competitive with a great benefit package, including pension plan.

We are an Indigenous organization whose mandate is to promote opportunities for Indigenous people. We encourage applications from qualified Indigenous persons and all others interested in the position. Only those candidates selected for an interview will be contacted. To learn more about Indspire, visit

To apply, please forward your résumé, and cover letter to or to inquire on a confidential basis, please call Donna Hall at 647-383-8792. All qualified candidates will be contacted directly.

No agency calls please.

Deadline for Applications: March 9, 2018

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