Office Administrator

Job Information
Author ojibiikaan
Date September 26, 2018
Type Full Time
Company Ojibiikaan Indigenous Cultural Network
Salary $43,680 to $49,140 - Per Hour
Location Toronto, ON
Category Miscellaneous
Contact Information

Position: Office Administrator – Ojiibikens Early Years Program

Closing date: October 10, 2018

About Ojibiikaan

Ojibiikaan Indigenous Cultural Network (Ojibiikaan) is a First Nations-led not-for-profit in Toronto. Ojibiikaan formed in 2018 in response to an identified gap in dedicated Indigenous Food Sovereignty programming to address food systems, food education, food justice, and agricultural and ecological practices and protocols in Toronto. Our mandate is to strengthen Indigenous roots in Toronto, the GTA and surrounding First Nations communities through knowledge exchange and land-based food projects.

Ojiibikens (“Little Roots”) is Ojibiikaan’s Early Years program. Under this program, staff will deliver mobile cultural and land-based activities for Indigenous children and their families in Toronto. This program is funded through the City of Toronto by the Government of Ontario Journey Together strategy for reconciliation.

Role Summary

The Office Administrator reports to the Program Manager and provides administrative management to the Ojibiikaan team (Staff and Board of Directors) in support of the delivery of Ojibiikaan’s programming and mandate.

Duties and Responsibilities

  • Maintaining files and records to ensure all are updated and easily accessible as required;
  • Sorting and distributing incoming mail and prepare outgoing mail;
  • Performing reception duties such as answering phone to take messages or redirect calls to appropriate colleagues;
  • Maintaining social media accounts and updating website;
  • Take minutes of meetings and email deliverables;
  • Ensure office and on-site program space is maintained in good and clean condition;
  • Support Board of Directors and Program Manager with administrative tasks (uploading documents, creating agendas, distribution via email, etc); and,
  • Perform other office duties as required.

Education and Experience

  • Post-secondary business administration certificate, or high school diploma and equivalent experience.
  • Minimum 2 years of office administration or reception experience
  • Experience in working with urban Indigenous peoples is an asset.

Knowledge, Skills and Abilities

  • Knowledge of Indigenous cultures, values, and traditional practices is an asset.
  • Knowledge of indigenous communities and resources in the GTA is also an asset.
  • Ability to function effectively in a busy environment and in stressful situations.
  • Ability to work independently with a strong sense of focus.
  • Commitment to fostering positive community atmosphere.
  • Conflict resolution and de-escalation skills.
  • Good time management, self-directed, uses time wisely, can attend to a broad range of activities.
  • Effective communication and organizational skills.
  • Ability to use computers for word processing, publication, data collection, e‐mail and internet.

Working Conditions

The incumbent works in a comfortable office environment. This is a full-time contract position based in Toronto from October 2018 to December 31, 2019 with the possibility of extension. The salary ranges from $43,680 to $49,140 dependent on experience.

As an organization primarily serving the Indigenous community of Toronto, we encourage applications from qualified First Nation, Métis and Inuit candidates and all others who are interested in the position. Only those candidates selected for an interview will be contacted. Accommodations for applicants with disabilities are available upon request.

Please submit a cover letter and CV to by 11:59 pm on Wednesday October 10, 2018 with subject line “Indigenous Food Coordinator – Applicant Name”.

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