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Office Manager

Job Information
Author billgallis
Date May 16, 2017
Type Full Time
Company Little Shuswap Lake Indian Band
Salary 50,000 - Per Hour
Location Chase
Category Business / Management
Contact Information
N/A

JOB POSTING

LITTLE SHUSWAP LAKE INDIAN BAND

DEPARTMENT: SKWLAX ABORIGINAL INTEREST DEVELOPMNET (S.A.I.D.)

POSITION: OFFICE MANAGER

JOB SUMMARY

 

Reporting to and under the direction of the Band Administrator, the Skwlax Aboriginal Interest Development (S.A.I.D.) Office Manager is responsible for planning, directing, controlling, and overseeing the day-to-day operations of the SAID office.

 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

 

  • Performs all duties and responsibilities in accordance with Little Shuswap Lake policies and procedures;
  • Plans, directs and ensures efficient operations of the SAID department;
  • Manages the SAID department staff and oversees the day-to-day administrative, clerical, technical and research functions;
  • Oversees and co-ordinates office administrative procedures and reviews, evaluates and implements new procedures as required;
  • Establishes work priorities, delegate work and ensures deadlines are met and procedures are adhered to;
  • Ensures efficient financial management, including budget development, tracking and allocation of expenses, invoicing and expenditures;
  • Develops and submits on a monthly basis management and operational reports;
  • Recruits, hires and provides training and orientation to all employees;
  • Ensures all employees have been instructed on and adhere to safety practices and work safe regulations;
  • Maintains accurate time sheets, approval and time-off requests;
  • Maintains and approves office supplies and equipment;
  • Develops and maintains an office filing system, including security of files and records;
  • Resolves problems, complaints and other matters;
  • Establishes and maintains a positive, professional, friendly and engaging services to all clients and stakeholders;
  • Maintains the office in a clean and professional manner;
  • Performs other related duties and responsibilities as assigned.

 

 

KNOWLEDGE AND SKILLS

 

  • Minimum of grade 12 or equivalent
  • Post secondary education in a related area e.g. Business or Public Administration or equivalent preferred
  • Minimum of 3 -5 years’ experience in an office managerial/supervisor position
  • Demonstrated financial management skills
  • Project management experience, as asset
  • Experience within a First Nations organization
  • Knowledge of First Nation issues, culture and history
  • Experience and knowledge with Microsoft software and products
  • Strong leadership and interpersonal skills
  • Good verbal and written communication skills
  • Strong interpersonal skills to deal effectively with all levels of the company and external contacts
  • Diplomacy, tact and confidentiality in dealing with a variety of people and information
  • Reliability and dependability
  • Good problem solving skills
  • Demonstrated organizational skills
  • Self motivated and initiative are mandatory because of general supervision
  • Ability to work in a team orientated environment
  • Flexibility is a must to adapt to changing work priorities
  • Good judgement must be exercise at all times
  • Must possess a valid driver’s license, as some travel required;

 

If you possess the necessary qualifications and skills, please forward your cover letter, resume and references, in the strictest confidence, by June 9, 2017, to:

 

Little Shuswap Lake Indian Band

1886 Little Shuswap Lake Rd.

Chase, B.C., V0E 1M2

Email: bgallis@lslib.com

 

Pursuant to section 41 of the Human Rights Code, preference may be given to

applicants of Aboriginal ancestry.

 

Please insert Office Manager into email subject heading.

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