Please note the annual salary reflects 2016 rates
Reporting to the Director, Purchasing & Materials Management, you will lead the development and implementation of public procurement policies and procedures, as well as effective issues management strategies and processes. As Policy & Issue Management Advisor, you will also lead the planning, development, implementation and maintenance of a communication strategy, communications, and media relations activities for the Purchasing & Materials Management Division.
Your primary responsibilities as Policy & Issue Management Advisor will be varied, but you will be expected to:
- Develop and implement detailed plans and recommend policies regarding program-specific requirements
- Assist the Director on key strategic projects and divisional priorities
- Conduct research on topics in public procurement involving collection of information from sources such as other municipalities, other levels of government, other divisions and community agencies, and utilize other social, economic and scientific research methods, and identify and develop options for new policies and procurement practices
- Write, analyze, review, and provide comments on divisional policy, program and procedural development with a view to identifying process improvements and efficiencies
- Ensure the development and implementation of the Division’s issues management processes and strategies are within the corporate framework, including: documenting and tracking a broad range of divisional issues and critical occurrences; effectively gathering relevant information; and performing analyses on a wide range of data and issues, often of a high-profile and sensitive nature, and in consultation with senior management team members
- Prepare Committee/Council reports regarding public procurement based on research, document findings, supporting data, recommendations and theories, and prepare and coordinate briefing and summary reports
- Prepare strategic analysis reports for the Director on divisional issues, reports, projects and related matters
- Assist the Director in identifying, addressing, and ensuring timely response to resolve ongoing and emerging issues facing the Division and its operations
- Manage the planning, development, implementation and maintenance of a communication strategy, communications, and media relations activities for the Division
- Prepare, and provide guidance in the development of, briefing notes, policy documents and other material, as required to support the Director
- Establish effective, collaborative working relationships with the Division’s senior management team, staff from other City divisions and external stakeholders
- Participate on various committees and project teams as a divisional representative
- Provide strategic advice, counsel and operational support to the Director and Division managers
- Manage, motivate and train Unit staff, ensuring effective teamwork, high standards of work quality and organizational performance, and continuous learning and encouraging innovation in others
- Supervise the day-to-day operation of all assigned staff, including scheduling, assigning and reviewing work, authorizing and controlling vacation and overtime requests, monitoring and evaluating staff performance, approving salary increments and recommending disciplinary action when necessary
- Develop, recommend and administer the annual budget for the Unit, and ensure that expenditures are controlled and maintained within approved budget limitations
- Manage special projects, as assigned by the Director.
Your application for the role of Policy & Issue Management Advisor must describe your qualifications as they relate to:
- Considerable experience researching and developing procurement policies and procedures in a large-scale public or private procurement organization.
- Experience in preparing comprehensive reports and developing presentation materials on various topics, utilizing a variety of software such as Microsoft Office Suite, etc.
- Experience establishing effective working relationships with all stakeholders, employees, client divisions, outside agencies and/or politicians and other levels of government.
- Experience in reviewing existing policies and procedures in order to identify process improvements and efficiencies.
- Experience supervising and/or leading, motivating and training staff in a unionized, service-oriented and politically sensitive environment.
- Experience with financial (i.e. budgeting and purchasing) systems, processes, practices and policies. Experience with the City of Toronto’s financial systems (e.g. SAP), an asset.
- Post-secondary education in a discipline pertinent to the job function, combined with relevant experience, or an equivalent combination of education and experience.
- Experience in public procurement, an asset.
- Ability to identify opportunities for improvements to service efficiency and effectiveness, and customer service delivery.
- Strong research and analytical skills to support and the development of best practices.
- Superior analytical, conflict resolution and problem-solving skills with the ability to develop and recommend effective solutions.
- Highly developed communication, interpersonal and human relations skills and the ability to handle matters of a confidential/sensitive nature as it relates to Council, other senior staff, management and unionized employees.
- Ability to apply innovative municipal business management practices and underscoring principles, with emphasis on process improvement, quality assurance, and/or performance measurement systems.
- Ability to apply effective supervisory skills, including planning, organizing, problem-solving, decision-making, coordinating, delegating, day-to-day labour relations matters and performance management.
- Ability to work independently with minimum supervision and prioritize, plan and execute tasks.
- Familiarity with Municipal Freedom of Information and Protection of Privacy Act, collective agreements, Ontario Statutes, including Occupational Health and Safety Act, employment standards, labour and human rights, and other applicable government legislation.
Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set-up their Candidate Profile if applying on TalentFlow. As an applicant, it is your responsibility to ensure that you check your email regularly.
The City of Toronto is committed to fostering a positive and progressive workforce that is representative of the citizens we serve. We will provide equitable treatment and accommodation to ensure barrier-free employment. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and the City of Toronto’s Accommodation Policy, a request for accommodation will be accepted as part of the City’s hiring process.
If you are invited to participate in an assessment process, kindly provide your accommodation needs in advance. Please be advised that you may be requested to provide medical/other documentation to Human Resources to ensure that appropriate accommodation is provided to you throughout the hiring process.