Reporting to the Manager of Purchasing, the Senior Corporate Buyer participates in the purchase of materials, equipment and services for the City of Toronto and designated Agencies, Boards and Commissions, and provides work direction and training to Corporate Buyers and Purchasing support staff.
- Directs, participates and instructs appropriate staff in the purchase of designated materials, supplies, equipment and services.
- Coordinates and assigns work. Instructs and reviews work of Corporate Buyers and Purchasing support staff for compliance with corporate and divisional policies and procedures. Ensures that work is completed on schedule.
- Provides information and advice on various materials, equipment, and services purchased for the City of Toronto and designated Agencies, Boards and Commissions.
- Identifies appropriate method of purchase and determines, with the Manager of Purchasing, whether written competitive Tenders, Requests for Proposals, Requests for Quotations, Requests for Expression of Interest, Requests for Pre-Qualification, email/telephone/fax quotation requests, or other suitable methods are required to ensure that deadlines are not jeopardized.
- Prepares lists of potential bidders by using computerized mailing lists, the Internet, catalogues, trade directories and other sources.
- Prepares Requests for Quotation/Proposals, Tenders, Requests for Expression of Interest, Requests for Pre-Qualification, telephone/fax Quotation Requests, and detailing requirements including specifications, schedule of prices, terms and conditions to be forwarded to potential suppliers.
- Evaluates summary of bids and ensures that specifications, policies and legal requirements are met, and forwards to user division for recommendation.
- Facilitates Call evaluations, presentations, interviews, proponents and/or site meetings and vendor debriefings. Conducts roster audits.
- Arranges for the acquisition and testing of samples with the Supervisor, Standards and Specifications and, as required, participates in conducting tests or studies of goods/services with other divisions.
- Evaluates recommendations received from divisions to ensure that the evaluation of bids received was conducted in accordance with City policies and procedures.
- Prepares and reviews reports prepared by Buyers to Standing Committees and Council recommending contract awards. Confers with Legal Services Division and forwards bid documents where contracts are required.
- Prepares Open Contracts/Purchase Orders as a result of the competitive bidding process.
- Facilitates meetings with divisions relative to materials, equipment, and services required.
- Provides work direction and training to Corporate Buyers and Purchasing support staff on purchasing policies and procedures.
- Opens public quotations as required and signs same to acknowledge receipt.
- Reviews sole source requests and make recommendations as required.
- Conducts outreach, training and information sessions to internal and external clients.
- Ensures purchasing related files and documentation are properly organized and filed.
- Prepares and coordinates the timely reply to Freedom of Information requests through the FOI Division of the City of Toronto.
Your application must describe your qualifications as they relate to:
- Extensive practical buying experience in a municipal environment related to the areas of responsibility listed above, including proven experience preparing and administering complex, high value competitive calls, preferably as a member of a multi-disciplinary team.
- Experience interpreting and applying related legislation, Acts and regulations governing the public purchasing function, i.e. Sale of Goods Act, Workplace Safety and Insurance Act, City of Toronto Fair Wage/Labour Trades regulations, Federal and Provincial Sales Tax regulations, etc.
- Experience in providing work direction and training to appropriate staff.
- Experience with computerized purchasing systems, i.e. SAP (Purchasing module), etc.
- Certified Professional Public Buyer’s designation from the National Institute of Governmental Purchasing and/or CSCMP designation from the Supply Chain Management Association of Canada, or equivalent combination of education and experience.
You must also have:
- Detailed knowledge of the City’s Purchasing By-law and purchasing policies.
- Highly developed communication skills, both oral and written.
- Excellent interpersonal skills to work effectively with other City and Division staff and members of the public.
- Excellent analytical and problem solving skills.
- Good judgment and initiative to locate proper sources of supplies/disposals, expedite deliveries and maintain optimum business relations with vendors and clients.
- Familiarity with government legislation in the area of Occupational Health and Safety.
Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set-up their Candidate Profile if applying on TalentFlow. As an applicant, it is your responsibility to ensure that you check your email regularly.
The City of Toronto is committed to fostering a positive and progressive workforce that is representative of the citizens we serve. We will provide equitable treatment and accommodation to ensure barrier-free employment. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and the City of Toronto’s Accommodation Policy, a request for accommodation will be accepted as part of the City’s hiring process.
If you are invited to participate in an assessment process, kindly provide your accommodation needs in advance. Please be advised that you may be requested to provide medical/other documentation to Human Resources to ensure that appropriate accommodation is provided to you throughout the hiring process.