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Service Partner, Workplace Health & Safety

Job Information
Author pmnationtalk
Date June 2, 2020
Type Term - Full Time
Company Interior Health Authority
Location Kelowna, BC
Category Medical / Health
Client Interior Health Authority
Contact Information
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Service Partner, Workplace Health & Safety

Competition #: 01407271
Employee Type: TERM SPECIFIC FULL TIME
Bargaining Unit: NON-CONTRACT
Facility: CORPORATE OFFICE
Department: IH WHS HEALTH,SAFE&PREV
Reports To: LEAD, HEALTH, SAFETY & PREVENTION
Close Date: OPEN UNTIL FILLED*
Comments:

 

Position Summary
Interior Health is hiring a term specific full time Service Partner, Workplace Health & Safety (WH&S) to join the IH Workplace Health & Safety department. This term is until June 2, 2021 or return of the incumbent. This position is based out of the Community Health and Services Centre office in downtown Kelowna.

Reporting to the Lead, Health, Safety, and Prevention, the WH&S Service Partner provides confidential administrative, research, reporting, and technical support to designated team members within Workplace Health & Safety (WH&S) in Interior Health (IH). The Service Partner functions as a first point of contact for the assigned area(s) and directs both internal and external customers to the appropriate staff at both the corporate and the Health Service or Program Area levels to address their identified needs.

SOME TYPICAL DUTIES AND RESPONSIBILITIES INCLUDE:
• Responds to routine enquiries, answers telephone, take messages, and re-directs calls as required. Monitors WH&S general email inboxes and responds or redirects as appropriate.

• Maintains tracking system for relevant metrics such as inspection reports. Accesses data for various initiatives as directed. Maintains reports and statistics and conducts research for WH&S Advisors, Leads, and Manager, as required.

• Provides support to the designated team members by assisting in the preparation of program materials such as posters/pamphlets, flow charts, surveys, and educational materials.

• Coordinates meetings, including preparing and distributing agenda and minutes, and sets up equipment for conferencing. Serves as the recorder for designated committee/WH&S team meetings, following up on administrative action items as required.

• Coordinates appointments and makes conference, travel, and accommodation arrangements for WH&S Managers and team members. Provides administrative support for special events.

• Maintains filing systems for managing correspondence, minutes, and personnel and general information. Maintains and updates policy and procedure manuals, forms, etc.

• Performs a variety of clerical duties such as preparing communications for signature, faxing, and photocopying. Orders office supplies and support materials and oversees the maintenance of office equipment.

• Performs other related duties as assigned.

For a challenging, growth-oriented career in a beautiful natural setting where balanced lifestyle choices abound, come to Interior Health and join our quest to set new standards of excellence in the delivery of health services in the Province of B.C.

Come live, work and play where others only vacation. Make a difference. Love your work. Apply today!

Qualifications
Education, Training, and Experience
• Graduation from a recognized secretarial or office assistant program.
• A minimum of three years of related experience in Workplace Health & Safety or Human Resources.
• An appropriate combination of education and experience may be considered.

LEADS Capabilities
Demonstrates all LEADS Capabilities, in particular:
• Leads Self – self-awareness, demonstrates character
• Engages Others – communicates effectively
• Achieves Results – takes action to implement decisions
• Develops Coalitions – builds partnership and networks to create results, demonstrates a commitment to customers and service
• System Transformation – encourages and supports innovation

Skills and Abilities
• Excellent interpersonal, organizational, and time management skills.
• Proficiency in Microsoft Office Suite including: Word, Excel, Outlook, and PowerPoint.
• Experience with SharePoint/WebEx-type software.
• Ability to model professionalism and integrity.
• Ability to communicate effectively, both verbally and in writing, with people from all levels of the organization.
• Capability to organize and prioritize tasks in a fast-paced working environment.
• Sound judgment and problem solving skills.
• Ability to work effectively, both independently and as part of a team.
• Ability to innovate and streamline processes in ever-changing environments.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.

* All postings with a closing date specified close at 11:59 pm PT

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