Job Description: Violence Prevention Project Coordinator
Reports to: Director of Violence Prevention
Salary Range: $50,000 – 60,000
Term: to March 31st 2017
Closing Date: Open until filled
The Violence Prevention Department is looking for a Project Coordinator to support the delivery of several key training initiatives that need to be completed by March 31st, 2017. The Project Coordinator is responsible for maintaining good communication with contracted facilitators, booking venues and catering at various locations, as well as booking travel for facilitators and training participants. Other administrative tasks such as assembling meeting materials and shipping will also be required. A secondary element of this position may also include basic report-writing and general oversight of two projects under the direct supervision of the Director of Violence Prevention.
The Project PEACE Coordinator will:
- Secure contracts with venues across the country, as well as book caterers and ensure meeting rooms will meet the needs of facilitators and participants;
- Manage travel authorization forms, book flights, and support the travel of facilitators and participants;
- Manage expense claims and track invoices and payments;
- Manage invitation letters and track registration;
- Assemble meeting materials and mailouts;
- Maintain regular and ongoing communications with hired facilitators and the Director of Violence Prevention;
- Manage an Outlook/Gmail calendar;
- Write basic reports and generally oversee two projects;
- Other related duties as required from time to time.
- Post-Secondary degree in Education, Social Sciences, Social Health or a related field and/or minimum 2 years’ experience supporting related activities with an Aboriginal organization;
- Proficiency with computer programs (Microsoft), including formatting and layout;
- Well-developed administrative, organizational and communication skills in order to meet deadlines;
- Ability to work as part of a team and independently with minimal supervision;
- Availability and willingness to travel, which may require overnight stays away from place of residence;
- Knowledge of the Native Women’s Association of Canada (NWAC) and a commitment to the principles, values, and mandate of NWAC;
- Experience providing support to meetings and projects at multiple venues and locations nationwide;
- Experience working with delegates and participants to ensure their travel and expense claims are handled quickly and efficiently;
- Strong organizational skills and ability to work with multiple facilitators, venues and participants;
- Strong writing and verbal communication skills in both plain language and academic styles;
- Ability to lift 11.5kg when required;
- Knowledge of the issues impacting Aboriginal women and girls, men and boys and two-spirit community members would be an asset;
- Experience conducting a project evaluation would also be an asset;
- Flexible work schedule with ability to work extended hours as necessary.
Please submit resume and covering letter to:
1 Nicholas Street, 9th Floor
Ottawa, ON K1N 7B7
(Email submissions preferred).
First Nations and Métis candidates are encouraged to apply (please identify).
Only those selected for an interview will be contacted.
Interviews will be held in Ottawa or by teleconference.