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August 16, 2008
Halifax, Nova Scotia
Election Notice: 2007
This business meeting is an opportunity for members to obtain updated information on the activities of the Association, meet the Directors in person and vote for the next term candidates.In 2007 the following positions willed be voted on in which the successful candidate will hold the position for a 2-year term:
Ontario – South
The 2002 By-Laws state: The property and business of the Corporation shall be managed by a Board of Directors comprised of 19 members. A Director must be at least eighteen (18) years of age. A Director must also be a Regular Member of the Corporation in good standing. The Board of Directors of the Corporation shall be comprised of:
a) the three (3) persons holding the offices of the President, Vice-President, and Secretary-Treasurer and;
b) One (1) Director elected by the Regular Members of each of the following areas to represent that area:
———-i) Yukon Territory
———-ii) Northwest Territories
———-iii) British Columbia
——— vi) Manitoba
———-vii) Ontario North
———-viii) Ontario South
———-ix) Quebec Anglophone
———-x) Quebec Francophone
———-xi) New Brunswick
———-xii) Nova Scotia
———-xiii) Prince Edward Island
c) The election of those Directors representing the areas of the Yukon, British Columbia, Saskatchewan, Northern Ontario, Quebec, New Brunswick, Prince Edward Island shall take place in even-numbered years. The Director representing the remaining areas shall take place in odd-numbered years.
No person shall be elected to the Board of Directors unless he or she has indicated a willingness to serve.
Term of Office: The Directors shall hold office for a term of two (2) years following their election or until the election of their successors.
Vacation of Office: The office of Director shall be automatically vacated where:
a) a written letter of resignation is delivered to the Executive Director
b) he/she dies or is found by a Court to be of unsound mind;
c) he/she is removed by a vote of four-fifths (4/5) of the Members of the area represented by the Director at a general Members meeting health for that position.
Vacancies: A vacancy on the Board of Directors must be filled by resolution of the Board of Directors for the remainder of the former Director’s terms of office. The person who fills the vacancy must come from the same area as the Director being replaced. In the case of the vacancy of the Director also holding the office of the President, Vice-President or Secretary-Treasurer, an election may be held to fill the vacancy. The Board of Directors must exercise its discretion to fill the vacancy or not. Nonetheless, the Board of Directors may continue to exercise its functions provided that a quorum exists.
Election of Officers: The President, Vice-President and Secretary-Treasurer shall be the Officers of the Corporation. The President, Vice-President and Secretary-Treasurer shall be elected at the Annual General Meeting of Members. The President and Vice-President shall be elected in those years ending in an even number and the Secretary-Treasurer shall be elected in those years ending in an odd-number.
Terms of Office: The President, Vice-President and Secretary-Treasurer hold office until election or appointment of his/her successor, or until removed by the Member at a Meeting of the Members.
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