The Niagara Peninsula Aboriginal Area Management Board (NPAAMB) is soliciting proposals from professional consultants to undertake the evaluation of the Journey Program, a 10 week life skills and employability program. The identified timeline for this project includes:
Date of Issue: May 2, 2017
Expression of Interest: 4 pm, May 9, 2017
Submission Due Date: 4 pm, May 19, 2017
Review Proponent Submissions: Week of May 23, 2017
Interview/Select Proponent: Week of May 23, 2017
Contract Commence: ASAP
For the period commencing, May 2017 – Project end.
- All submissions must be hand delivered or via email and include:
- At least 3 references listed who have direct knowledge of your work within the last 5 years
- Complete contact listing of principle contact, and team support if applicable.
- Complete proposal including activities to address identified objectives, company experience/credentials and detailed methodology, clear division of proponent responsibilities and associate team members, realistic budget, relevant references and supporting documentation.
- Experience with Aboriginal Communities and/or ASETS agreements/Service Canada and/or Local Poverty Reduction Fund; Government of Ontario
- Copy(ies) of previous program evaluation, skills based assessments; within the last 5 years.
- Confirmation of availability
1. History and Mandate of Niagara Peninsula Aboriginal Area Management Board (NPAAMB)
NPAAMB is a not for profit Aboriginal organization with a primary mandate to provide Employment and Training Solutions for Aboriginal youth ages 15-30 who reside within the catchment areas of Fort Erie, St. Catharines, Hamilton, Brantford and Kitchener-Waterloo.
NPAAMB is a modified Aboriginal Skills and Employment and Training Agreement holder (ASETS) and is primarily funded by HRSDC –Service Canada and other provincial bodies including Ministry of Advanced Education and Skills Development; Ministry of Housing.
NPAAMB provides skills development and training opportunities for urban Indigenous youth in southern Ontario. We attract, develop and motivate young Indigenous talent by respecting their diverse cultural identities and working closely with the communities we serve.
NPAAMB ~ LRPF Journey Program
The urban Indigenous youth we serve will have increased confidence, self-esteem and leadership abilities. They will develop skills and a strong attachment to the workforce that will make them more employable and provide them with greater stability. NPAAMB will be a leader in supporting our youth as they transform into leaders contributing to their communities.
Objectives of NPAAMB
- Assessing the needs and establishing the priorities of the various communities within the NPAAMB areas
- Developing and implementing policies designed to address such needs and priorities
- Assessing existing employment and training programs and services available within the various communities
- Facilitating the availability of such employment and training programs and services to the Aboriginal people within the various communities through the existing infrastructure of Aboriginal organizations
- Ensuring such employment and training programs and services meet the current and future needs and priorities of the various communities
- Encouraging and monitoring employment equity for Aboriginal people and facilitating the improvement of such employment equity.
The affairs of the corporation are managed by a Board of Directors. The number of Directors is nine (9). The Board will create committees that are deemed necessary and will include a terms of reference to guide the work of the respective group. The Board meets on a monthly basis to review and make decisions and directives concerning the policies and overall governance of the organization.
The Executive Director is responsible for all day to day operations, internal procedures, staffing management and execution of the Annual Work plan and objectives for the organization. As of May, 2017 there are currently seventeen (17) full time staff. All staff report directly to the Managers and all Managers report directly to the Executive Director.
Five (5) Youth Services Officers deliver their programs and services from regional offices located respectively in Fort Erie, St. Catharines, Hamilton, Brantford and Cambridge.
2. CURRENT STATUS
NPAAMB currently offers the following programs and services:
- ASETS strategy- $2 million per year direct training to employment services; 5 year funding cycles
- Pre-apprenticeship welding program- 21 week pre-apprenticeship welding training and work placement (funded by the Province of Ontario)
- Youth Governance Advisory project- 1 year project funded by the Province of Ontario
- *NEW- Poverty Reduction “Journey Program”; 10 week life skills program for underemployed, unemployed urban Indigenous youth 5 times per year (once in each service area).
The solicitation for proposals to consulting groups respects NPAAMB’s current business at hand. Approaches reflective of our cultural history; unique learning styles and holistic in nature are strongly encouraged. This RFP is an Open Bidding Service (OBS) for qualified professional consulting groups.
3. BACKGROUND TO THE ‘JOURNEY PROGRAM’ TO BE EVALUATED
In December 2016, NPAAMB received funding from the Province of Ontario to develop, implement and evaluate a 10 week life skills program for urban Indigenous youth in the catchment areas of southern Ontario. The proposed program would occur once annually in each of 5 urban communities in NPAAMB’s service area. The target participant of the program are Indigenous urban youth ages 15-30 who are unemployed, underemployed, not in education or employment and/or youth in transition from foster care or the care of the Children’s Aid Society.
The intent of the 3 year program is to evaluate the impact of a culturally relevant and holistic approach to employment and training programming that seeks to increase the employability of the participant in the long term and to impact the following indicators of poverty:
- Not in education, employment or training (NEET)
- Poverty rates of vulnerable populations
- High school graduation rates
4. PROPONENT QUALIFICATIONS, SKILLS AND EXPERIENCE
The successful proponent will have the following qualifications and experience:
- Knowledge and experience in development of evaluation and assessment of programs with an emphasis on specific guidelines as determined by MAESD.
- Have a minimum 5 years of past experience in undertaking similar program evaluation working in the urban Aboriginal community
- Computer based research skills and proficient use of MS-Word, MS-Excel, MS-Access or Statistical Software Packages
- Sample or links to previous evaluation processes completed including sample size, methodologies utilized and final project report from a minimum 2 similar projects lead by the proponent
- Skills in research, quantitative and qualitative evaluation methodologies, data collection and analysis, needs assessments
- Excellent written and verbal English skills
5. PROPOSED SCOPE OF WORK
Under the Direction of the NPAAMB Executive Director or designate, who is working with the Government of Ontario/ Local Poverty Reduction Fund (administered through the Ontario Trillium Foundation), the Proponent will:
- Develop a detailed Evaluation Plan of the 3 year “Journey Program” which examines NPAAMB’s theory of change; measures the impact of the project activities on one or more indicators of poverty; creates metrics at the ‘front end’ of the program activities to measure impact of all program delivery stages.
- Develop a Program Logic Model for the “Journey Program” which identifies inputs, activities, outputs and; short-term, medium-term and long-term outcome indicators
- Provide evaluation progress updates as per the funding agreement with OTF
- Final Evaluation report of the 3 year Journey Program
The proposed Scope of Work for the Journey Program will involve strict adherence to the evaluation guidelines and time frames provided by the Ontario Trillium Foundation. Evaluation Report Guidelines are available upon request by emailing Executiveassistant@npaamb.com
6. DURATION OF PROJECT
The length of engagement of the contracted services will be approximately 2.8 years in length. Upon awarding of the contract, the proponent principal contact will be contacted to meet with the Executive Director and/or delegates from the NPAAMB Team to discuss in more detail some of the objectives proposed for this project.
The proponent must illustrate their understanding of NPAAMB’s needs relative to the Evaluation of the Journey Program. The proponent will outline their methods of evaluation to ensure consistency with the required reporting guidelines.
The evaluation will address the following key areas:
- Qualitative Methodology
- Quantitative Methodology (mandatory)
- Indigenous Methodology
The proponent will outline a detailed Work Plan and a timeline schedule for undertaking specific tasks during the course of this assignment. The proponent will submit the Work Plan as an appendix to the formal proposal submission.
The proponent will outline critical Milestone Deliverables and present Key outcomes/evaluations to the NPAAMB Executive Director or designate at regular scheduled intervals throughout the duration of the project.
The proponent’s main contact for the assignment is the NPAAMB Executive Director.
The proponent will outline a detailed evaluation budget which will include necessary related costs.
Proposed Critical Path Timeline (CPT)
May, 2017 NPAAMB Team Finalizing Request for Proposal (RFP); RFP Issued and Proponent Interviewed
May 2017 Proponent Selected, Contractual Agreement Signed and evaluation process Initiated
mid May- June 3, 2017 Detailed evaluation plan completed
after year 1 Evaluation update to OTF/NPAAMB
Year 3 Final Evaluation report to OTF/NPAAMB
- PROPOSAL REQUIREMENTS & ASSESSMENT CRITERIA
The Proponent will be selected based on the following criteria:
- Completeness and quality of proposal in addressing the Request for Proposal and Evaluation Report Guidelines
- Feasibility of the proposed methodology, human resource allocation and timeline schedule
- Experience, knowledge and skills of the Proponent and Team Members
- Names of three references which are relevant to the proposal
- Cost and value of proposed services
- Resources and capabilities
- Innovation and creativity of the approach to undertake the evaluation consultation.
Scoring for the Labour Market Study will be as follows:
|Capacity to perform the work (knowledge, skills, abilities)
|Methodology (clear, concise, reasonable time frames and deliverables)
|Overall presentation of proposal (well written, organized)
|Budget (realistic and includes financial notes)
|Total: Technical Merit Value
|Proven Experience working with urban Aboriginal community
|Proposal includes all requested documentation and is complete
|Total: Other Value
Thank you for your time and attention to our request. We look forward to hearing from you. In friendship and unity,
Shari St. Peter- Executive Director
Niagara Peninsula Aboriginal Area Management Board
50 Generations Drive, 2nd Floor, Box 9 Ohsweken, Ontario N0A 1M0
Tel: 1-519-751-8333 ext 221 Email: firstname.lastname@example.org Website: www.npaamb.com