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Request for Proposal Comprehensive Salary and Benefits Review & Analysis 02-SB-RFP 2017-

Tender Information
Author ahnationtalk
Channel 181
Category 772
Name The Métis Nation of Ontario
Type RFP
Region Ottawa, ON
Email
Sector Public Sector
Mess Request for Proposal Comprehensive Salary and Benefits Review & Analysis 02-SB-RFP 2017-
User @NationTalk
Score 30
All 1
17022955 1
12477688 1
Category Miscellaneous
Client The Métis Nation of Ontario

Request for Proposal Comprehensive Salary and Benefits Review & Analysis 02-SB-RFP 2017-

The Métis Nation of Ontario (MNO) is seeking the professional services of a Contractor to work in partnership with the MNO to perform a comprehensive salary and benefits review and development of a competitive compensation package.

RFP Reference Number:       Comprehensive Salary and Benefits Review & Analysis

02-SB-RFP 2017-

Release Date: Monday, December 18, 2017

Closing Date:  Thursday, January 18, 2018

  1. BACKGROUND

Since 1993, the MNO has experienced immense growth of its operational and administrative arm.  As such, it is critical for the MNO to recruit and retain skilled and dedicated staff through a competitive compensation package.

The MNO aspires to be an “Employer of Choice” and understands that compensation and benefits play a significant role in attracting and retaining skilled and dedicated employees.  As a result, the Provisional Council of the Métis Nation of Ontario is seeking an independent Contractor to review the existing MNO staff positions, identify an appropriate labor market, perform a comprehensive survey of the compensation and benefits programs of the identified labor market, compare those to the MNO’s current positions, and make recommendations for changes to the compensation and benefits structure that incorporate best practices. The selected Contractor will be proficient in job evaluation and matching scope of responsibilities with the appropriate classification, evaluating and analyzing employee benefit and compensation programs, and must possess experience with public sector agencies.

Since its creation in 1993, the Métis Nation of Ontario (MNO) has always asserted its position as a Métis government while the MNO Secretariat, (the MNO’s corporate and administrative arm), has been incorporated under Ontario law since 1994. In December of 2015 the MNO Act was passed by the Ontario legislature to recognize and accommodate the MNO Secretariat’s unique status as the corporate arm of the Métis Nation.  The MNO through its province-wide infrastructure delivers a range of programs, services and technical support in the areas of health, labour market development, education, housing, intergovernmental affairs and lands resources and consultation. The MNO currently has over 200 staff working in 32 offices across Ontario. For more information please see the MNO’s most recent annual report at http://www.metisnation.org/about-the-mno/annual-reports/.

  1. NATURE AND SCOPE OF WORK

The Contractor will be required to work with the MNO’s senior management and Human Resources teams to deliver a comprehensive report addressing the following issues on or before March 9, 2018, as well as attend and/or make presentations to management staff and/or at a PCMNO meeting, as appropriate.

Market

The MNO wishes to be competitive in the recruitment and retention of qualified personnel.

The selected Contractor will:

  • Consider what local, regional and/or national organizations should be included as comparable to the District’s labor market.
  • Identify an appropriate market that includes both public and private sector employers.

Compensation

At the present time, the average number of active employees is 200, of which the majority are permanent full-time with some contract full-time and part-time positions.

The selected Contractor will:

  • Assess the MNO’s current compensation levels.
  • Complete a job evaluation for full and part-time positions.
  • The evaluation should include but is not limited to a review and analysis of the job descriptions, job classifications, pay ranges and additional compensation. Firm will conduct management/employee interviews as needed.
  • Recommend changes based on the job evaluation including development of a job classification schedule for the purpose of classifying and grouping jobs appropriately.
  • Conduct a compensation survey of the organizations identified in the appropriate market. This survey should also include compensation components not currently offered by the MNO.
  • Provide an analysis of the MNO’s compensation program in comparison with the market.
  • Recommend changes to existing compensation. This should include changes to pay ranges following the market survey and incorporate best practice strategies.
  • Provide implementation strategies for recommended changes.
  • Prepare compensation administrative guidelines with recommendations covering special compensation issues such as salaries above the maximum, seniority and years of service, promotions, “acting” situations, market conditions, and ongoing maintenance of the compensation program to ensure competitiveness and alignment with the market

Benefits

Review of the MNO’s current benefits and employment policies and recommend potential changes and additions for consideration.

The selected Contractor will:

  • Assess the MNO’s current benefits and employment policies and procedures.
  • Conduct a survey of the benefit programs of the organizations identified in the appropriate market. This survey should address the MNO’s current health, time off and retirement benefits as well as benefits the MNO does not offer.
  • Provide an analysis of the MNO’s programs and policies in comparison with the market.
  • Recommend changes to existing benefit programs following the market survey and a plan for how to implement changes.
  • Where possible, discuss how benefit programs impact employee recruitment and retention efforts.

Items to be surveyed should include, but not be limited to:

  • Vacation allotment
  • Time-off buy back or sick time conversion (vacation and sick)
  • Staff/Management leave policy
  • Wellness programs
  • Core hours and flexible hours
  • Application of benefits/policies to part-time positions
  1. COMPENSATION

Terms and timelines for payment will be specified in the finalized retainer and contract for services.

  1. PROPOSAL RESPONSE GUIDELINES

To ensure a proposal is considered for evaluation it must include all the information requested and be presented in the order described below:

4.1 Cover Letter

The cover letter must:

  • Clearly reference the project title and number of the RFP;
  • Be dated and signed by a person authorized to negotiate, make commitments, and provide any clarifications with respect to the proposal on behalf of the bidding contractor
  • Include a statement indicating your understanding of the proposed project and requirements;
  • Highlight relevant qualifications and experience;
  • Indicate the capacity to complete the project, including: project organization and project management plans.
  • The Proposal – Qualifications and Experience

The proposal must outline and include the following:

  • Demonstrated expertise and/or speciality in job evaluation and matching scope of responsibilities with the appropriate classification, evaluating and analyzing employee benefit and compensation programs, and must possess experience with public sector agencies; and specifically outline past work experience; Demonstrated experience working with Métis, First Nations or Inuit governments on employment related issues will be considered an asset.

4.3 References

  • Please supply three relevant references including the name, title, telephone and email address of the contact person.

4.4 Innovation

  • Provide details of any possible innovative ideas, suggestions or opportunities for improvement that would enhance the project, process or required outcomes indicated within this RFP.

4.5 Costs and Charges

  • Provide the rates for the team proposed to conduct the work.
  1. SUBMISSION

As a potential supplier of these professional services, you are invited to submit a proposal in accordance with the terms and conditions detailed in this document to the following contact:

Comprehensive Salary and Benefits Review & Analysis

SB-RFP 2017-02

500 Old St. Patrick Street

Ottawa, ON

K1N 9G4

Name: Monique Richard

Email: moniquer@metisnation.org
Phone: 613-798-1488
Website: www.metisnation.org

Closing date and time: Thursday January 18, 2018 – via email. Proposals received after the closing time will not be considered.

  1. PROJECT SCHEDULE
  • RFP Release Date: Monday December 18, 2017
  • Closing Date: Thursday January 18, 2018
  1. SELECTION PROCESS

Upon closing, all proposals will be reviewed for completeness. Only completed proposals will be brought forward for further consideration and final decision.

Eligible proposals will be evaluated based on the response guidelines in Section 4 as follows:

Demonstrated expertise and/or speciality in job evaluation and matching scope of responsibilities with the appropriate classification, evaluating and analyzing employee benefit and compensation programs, and must possess experience with public sector agencies; and specifically outline past work experience; Demonstrated experience working with Métis, First Nations or Inuit governments on employment related issues will be considered an asset.

  1. 8. PERIOD OF AGREEMENT

The term of any contractual agreement will be from the date of the award to be defined in the retainer agreement.

  1. TERMS AND CONDITIONS

9.1. The Métis Nation of Ontario (MNO) will not be responsible for any costs incurred by a contractor in preparing and submitting proposals and/or attending interviews. The MNO accepts no liability of any kind to a contractor prior to the signing of a contract.

9.2. Submission of a proposal shall not obligate, nor should it be construed as obligating the MNO to accept any such proposal or to proceed further with the project. The MNO may, in their sole discretion, elect not to proceed with the project, and may elect not to accept any or all proposals for any reason.

9.3. Contractors may amend or withdraw their proposals prior to the closing date and time specified in the RFP by way of written notice.

9.4. The contractor must identify any information in its proposal that it considers to be confidential or proprietary.

9.5. All proposals and accompanying documentation received under this competition will become the property of the MNO and will not be returned.

9.6. The MNO reserves the right to accept or reject, in whole or in part, any or all proposals.

9.7. The MNO reserves the right to cancel and/or re-issue this RFP at any time for any reason without penalty.

9.8. The contractor’s proposal shall form part of the contractual agreement by attachment and will be incorporated by reference.

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