RFP – Curve Lake First Nation Elder’s Facility Feasibility Study

Tender Information
Author pmnationtalk
Channel 983
Category 33
Name Curve Lake First Nation
Type RFP
Region ON
Email
Sector Public Sector
17022955 1
12477688 1
Score 30
All 1
Category Health and Social Services
Client Curve Lake First Nation

Curve Lake First Nation Elder’s Facility Feasibility Study

Request for Proposals

Issued: February 13, 2018
Submission Deadline: March 9, 2018
Request for Proposal #: 161- 01 -18

Prepared By: Shawn Williams – Director of Capital Development, Curve Lake First Nation

Introduction

PURPOSE:

Curve Lake First Nation (CLFN) is seeking proposals from a qualified consultant or firm to prepare a comprehensive feasibility study to examine the construction and operation of an assisted living and long-term care facility to replace the existing seniors’ facility that was closed due to structural and other issues. The overall purpose of the study is to provide sufficient information for Chief and Council to determine need, size, economic opportunities, organizational growth and employment opportunities.

BACKGROUND:

The Curve Lake First Nation is located on a peninsula situated between Buckhorn Lake and Chemong Lake. The total registered population of Curve Lake First Nation is 2,300. There are 900 members who live on-territory while 1,500 live off-territory. Governance is provided by a Council comprised of an elected Chief and eight (8) Councilors.

CLFN operations are currently organized into the following departments: Corporate Services, Health and Family Services, Education, Culture, Lands, Economic Development and Public Works. Curve Lake First Nation employs approximately 90 full time employees and 25 casual, contract and sub-staff.

Until 2017 CLFN operated a Seniors Residence with 24/7 care and a capacity of twelve residents that was designated as a hostel. The staff consisted of 1 coordinator, 1 home and community care clerk, 8 Personal Support Workers, 1 Registered Nurse, 1 cook and 4 casual staff. A re-design of the existing Seniors Residence was previously completed and would provide elements for consideration.

Outline of key activities

GENERAL:
The Feasibility Study must facilitate decision making and planning by Chief & Council, the Health and Family Services Department, and Seniors Services staff for the provision of long-term care and assisted living programs and services to the community.

GOALS:

Deliverables

A final report will address including but not limited to:

  1. Defining the terms.
    (a) Define the level of service to be provided
    (b) Define the potential bed allocations

Outline of Key Activities (Continued)

  1. Understanding the demographics of the First Nation
    (a) First Nation demographics
  2. Understanding the current resources available in the First Nation.
    (a) Understanding of community programs both on and off reserve. Do they currently meet the need?
    (b) What are the long term care living options currently available and do they currently meet the need?
    (c) Understanding provincial licensing requirements etc.
  3. Understanding the Local Labour Market
    (a) Are there skilled:

(i) Personal Support Workers
(ii) Continuing Care Assistants, Dieticians etc.
(iii) Health Administrators
(iv) General services such as food preparation and maintenance

  1. Understanding Infrastructure and Service Requirements
  • Site for the Facility – several lots have been identified as potential sites
  • Design Confirmation
  • Capital Costs – Class D estimates
  • Operating Costs – Class D estimates
  • Other Funding Programs
  • Assessment of risks and liabilities with the sites – including any mitigation & contingencies;
  • Identify sources of funding for capital and operational costs
  1. Recommendations

Scope of Work

At a minimum, the consultant or firm should incorporate the following planned activities into its proposal:

(i)Community Consultation

  • The selected firm will report to the Curve Lake First Nation at Curve Lake, Ontario for an initial kick off meeting with the Curve Lake First Nation to engage all stakeholders in the process, to identify project roles and review the project time frame and goals.
  • The selected consultant or firm will facilitate planning and engagement sessions with political leadership, committees, management, staff and community to solicit input for incorporation into the final design.
  • The selected consultant or firm will facilitate a meeting to present the final report and recommendations

(ii)The Feasibility Study

  • Preparation of a complete feasibility study for an Assisted Living/Long Term Care facility that will include the following elements:
  • Review of existing reports and data

Scope of Work (Continued)

  • Review previous Seniors Residence history and operation
  • Consult with elders, families and other potential clients for input
  • Determine the current and future market/client base for a facility located on the First Nation
  • Identify and explore government funding, program funding and any other funding sources that may be accessed to offset developmental, capital and operational costs of the proposed project, such sources must meet the requirements of the Ministry of Health and Long-Term Care
  • Develop conceptual drawings and layouts for the facility based on Ministry requirements/guidelines and input from various stakeholders
  • Develop construction cost and financial models for the construction of the facility
  • Develop financial models for the Operation and Maintenance of the facility including projections and break even scenarios
  • The Financial projections or budget scenarios should provide a clear understanding of the financial implications of constructing and operating the facility.
  • Final Report

Technical Details

Project TEAM:

The Elders Design Study Team (EDST) community members. The EDST will work as a liaison between the consultant and is comprised of the Council Members, staff resources, and in conjunction with the selected consultant. The Team will act various stakeholders. The EDST may participate in:

(i) the review of any research gathered
(ii) contract administration
(iii) contract administrationthe formulation and evaluation of options
(iv) contract administrationthe creation of recommendations
(v)the presentation of the final report to Chief and Council and community

The EDST, under the direction of the General Manager, will be responsible for informing the Council as a whole of the review’s progress and matters relating thereto.

FEES AND INVOICING:

The proposal must contain a summary of proposed fees and an invoicing schedule correlated to the key milestones included in the proposal. Any and all fees are to include all anticipated travel and disbursements. Travel and accommodation should be listed separately and will reimbursed on actual costs.

The invoicing schedule shall make provision for final payment as follows:

  • 30% upon the acceptance of the final report as deemed satisfactory by Curve Lake First Nation.

INSTRUCTIONS TO PROPONENTS:

Proposal Inquiries

All questions, requests for information, instructions or clarifications regarding any part of this proposal document must be set out in writing and directed to:

Shawn Williams, Director of Capital Development
22 Winookeedaa Street
Curve Lake First Nation
Curve Lake ON K0L 1R0
705-657-8045 or ShawnW@curvelake.ca

All questions related to this Request for Proposal (RFP) or any clarification with respect to this RFP must be made no later than 3 Business Days prior to the closing date of this RFP in order that staff may have sufficient time to respond. CLFN Council reserves the right to extend the deadline for questions, if required, regarding this RFP.

Written answers or clarifications to issues of substance shall be shared with all Proponents and shall be issued as part of the RFP in the form of an Addendum. This proposal document and all addendum(s), if any, shall also be posted on the First Nation’s web-site.

Proposal Submissions and Closing Date:

The closing date for proposals is set for March 9, 2018 at 12:00 pm ET (noon). For consistency, the official clock used will be Eastern Time shown on www.timeanddate.com . Only proposals in PDF format or hardcopy will be accepted. Submissions should be clearly marked “ Proposal for Services for The CLFN Elder’s Facility Feasibility Study”.

Curve Lake First Nation reserves the right to:

Not accept the lowest price or any proposal.

Terminate this Request For Proposals for any reason, with no liability to Curve Lake First Nation or recourse by the proponent, at any time prior to the execution of a written contract. Conduct negotiations with more than one proponent.

Further, Curve Lake First Nation is not liable for any costs incurred in the preparation of the proposals.

5.0 Proposal Evaluation Criteria

The Consultant shall be selected according to the following criteria:

Firm:

Experience and satisfactory performance on similar contracts.

Project Team:

The number, qualifications and experience of personnel to be assigned or made available.

Proposal:

The depth and detail of the submission which indicates the understanding of the requirements of the Terms of Reference as well as the size, complexity and time constraints of the job.

Schedule:

The work plan including timelines and key milestones and the overall completion of the final report.

Control:

Overview of the Quality Assurance and Conflict of Interest mandates of the consultant.

Costs:

Evaluation of the proposed fees and disbursements.

Experience:

The degree of experience that the consultant has in working with First Nations and on similar projects.

References:

The First Nation may contact the references provided to ensure that the firm has the requisite experience and qualifications to undertake the work.

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