RFP – Métis Nation of Ontario ESC Support and Orientation

Tender Information
Author pmnationtalk
Channel 199
Category 27
Name Metis Nation of Ontario
Type RFP
Region ON
Email
Sector Public Sector
17022955 1
12477688 1
Score 30
All 1
Category Educational / Recreational
Client Metis Nation of Ontario

MÉTIS NATION OF ONTARIO
REQUEST FOR PROPOSALS

The Métis Nation of Ontario (MNO) is seeking professional services to create and develop a comprehensive orientation manual and accompanying training for new support staff in MNO’s Education and Training Branch.

Release Date: Wednesday, April 11, 2018
Closing Date: Friday, April 27, 2018

1. OVERVIEW OF SERVICES REQUIRED

The Métis Nation of Ontario (MNO) is seeking professional services to develop an orientation manual, training for new support staff positions within the MNO and provide ongoing consultative support when required – to support the work of various programming and services to support children and youth success in the school system. The orientation manual will need to include specific knowledge and processes of MNO internal structures, and external partner engagement processes, including all relevant policy and procedures to support children in school settings. The manual will need to include specific information of school and school board supports including a breakdown of who provides supports and the legal responsibly of School boards in Ontario and relevant policy and procedures. The manual will also need to include a breakdown of supports available across Ontario Ministries, and detail processes for accessing those supports.

The successful contractor will administer training on the orientation manual and accompanying documents to newly hired staff in the Education Support Coordinator position. Resources will be utilized to prepare staff in this new positon to support Ontario Métis youth and Métis community families by providing advocacy and navigation services for families seeking supports within the education system. New support staff will need a focused manual that ensures cultural supports and resources are easily accessible for Métis students and families.

The Métis youth population in Ontario continues to grow substantially and while the MNO has several programs and funding to support the Metis youth there continue to be gaps in access to resources and supports for Métis students and families. There continues to be a lack of understanding on the supports available in schools and the legal responsibility of school boards in providing supports to students and their families. New support positions will ensure that these supports are known to Métis students and families and will help bridge the knowledge gap that currently exists.

The MNO seeks a firm that has knowledge of Indigenous education programming and an understanding of wrap around supports needed for Indigenous students and families. The overall work plan will include a risk assessment for new support positions as well as a series of relevant accompanying documents including client intake forms and assessment forms.

THE MÉTIS NATION OF ONTARIO

Since its establishment in 1993, the MNO has advocated for and represented the collective rights, interests and ambitions of Métis communities within Ontario as a part of the larger Métis Nation through its democratically-elected governance structures at the local, regional and provincial levels.

Every four years, Métis citizens have the opportunity to choose their provincial and regional leadership (the Provisional Council of the MNO), by voting in province-wide ballot box elections In addition, MNO Chartered Community Councils have been established throughout the province. They get their mandate to support local governance through signed Community Charter agreements, and work collaboratively to represent the rights and interests of regional rights-bearing Métis communities throughout the province. There are also active provincial Veteran’s, Women’s and Youth Councils.

The MNO delivers a range of programs, services and technical support in the areas of health, labour market development, education, housing, intergovernmental affairs and lands resources and consultation through its province-wide infrastructure. MNO currently has over 200 staff working in 32 offices across Ontario. For more information please see the MNO’s most recent annual report at http://www.Métisnation.org/about-the-mno/annual-reports/.

2. NATURE AND SCOPE OF WORK

The firm selected will be retained to provide an operations manual and training pertinent to MNO’s Statement of Prime Purpose, and will provide recommendations to the Provisional Council of the MNO and MNO’s senior management team. This project will be directed through a centralized process administered by MNO Senior Management. The scope of work will include, but not be limited to, the following functions:

• Initial consultation with MNO Senior Management on the projected work plan and goals of the project prior to start of the project;
• Review and analysis of school, school board and Ministry education supports, including identification of legal obligation to provide supports in Ontario;
• Development of step by step processes for new staff to clearly understand the role of the MNO in respect to existing supports in schools;
• Development of an orientation manual and accompanying procedural training to be provided to new support staff;
• Engagement with MNO senior management through each development phase of orientation manual;
• Development of relevant documents needed to perform the new position including: client consent forms, client intake forms, and intake assessment forms;
• Development of risk management framework to be used by MNO senior management for new support staff to accompany orientation manual;

Final presentation on orientation manual and proposed training presented to PCMNO and senior management prior to hiring new staff;

General Requirements

• Applicant will have experience and knowledge in generally working with Métis, First Nation or Inuit governments or Indigenous organizations;
• Applicant has knowledge of Indigenous education programming, and MNO’s current supports to students and families;
• Applicant has general knowledge and experience working with school boards and school supports across various Ministries in Ontario;
• Demonstrated knowledge in developing orientation manuals, guides, and training for new staff positions;
• Demonstrated knowledge and experience in culturally relevant and responsive evaluation approaches;
• Demonstrated ability to work collaboratively and respectfully with Indigenous communities;
• Strong understanding of Métis culture, history, and contemporary issues affecting the Métis Nation and youth in particular;
• In depth knowledge of overall Ontario School Board policy and procedures and accessing school resources to support children and youth
Preference will be given to Indigenous Firms.

3. COMPENSATION

Terms and timelines for payment will be specified in the finalized retainer and contract for services.

4. PROPOSAL RESPONSE GUIDELINES

To ensure a proposal is considered for evaluation it must include all the information requested and be presented in the order described below:

4.1 Cover Letter

The cover letter must:

▪ Clearly reference the project title and number of the RFP;

▪ Be dated and signed by a person authorized to negotiate, make commitments, and provide any clarifications with respect to the proposal on behalf of the bidding contractor;

▪ Include a statement indicating your understanding of the proposed services and requirements;

▪ Highlight relevant qualifications experience;

▪ Indicate the capacity to provide the services.

4.2 The Proposal – Qualifications and Experience

The proposal must outline and include the following:

• Applicant will have experience and knowledge in generally working with Métis, First Nation or Inuit governments or Indigenous organizations;

• Applicant has knowledge of Indigenous education programming, and MNO’s current supports to students and families;

• Applicant has general knowledge and experience working with school boards and school supports across various Ministries in Ontario;

• Demonstrated knowledge in developing orientation manuals, guides, and training for new staff positions;

• Demonstrated knowledge and experience in culturally relevant and responsive evaluation approaches;

• Demonstrated ability to work collaboratively and respectfully with Indigenous communities; and

• Strong understanding of Métis culture, history, and contemporary issues affecting the Métis Nation and youth in particular.

4.3 References

▪ Please supply three relevant references including the name, title, telephone and email address of the contact person.

4.4 Innovation

▪ Provide details of any possible innovative ideas, suggestions or opportunities for improvement that would enhance the project, process or required outcomes indicated within this RFP.

4.5 Costs and Charges

▪ Provide the hourly rates for the team proposed to conduct the work.

5. SUBMISSION

As a potential supplier of these professional services, you are invited to submit a proposal in accordance with the terms and conditions detailed in this document to the following contact:

Jade Bourbonniere
Supervisor of Projects
JadeB@metisnation.org

Proposals received after the Friday, April 27 @ 11:59pm will not be considered.

6. PROJECT SCHEDULE

▪ RFP Release Date: April 11, 2018

▪ Closing Date: April 27, 2018

▪ Project Completion: July 1, 2018 (negotiable)

7. SELECTION PROCESS

Upon closing, all proposals will be reviewed for completeness. Only completed proposals will be brought forward for further consideration and final decision.

Eligible proposals will be evaluated based on the response guidelines in Section 4 as follows

8. PERIOD OF AGREEMENT

The term of any contractual agreement will be from the date of the award to be defined in the retainer agreement.

9. TERMS AND CONDITIONS

9.1. The Métis Nation of Ontario (MNO) will not be responsible for any costs incurred by a contractor in preparing and submitting proposals and/or attending interviews. The MNO accepts no liability of any kind to a contractor prior to the signing of a contract.

9.2. Submission of a proposal shall not obligate, nor should it be construed as obligating the MNO to accept any such proposal or to proceed further with the project. The MNO may, in their sole discretion, elect not to proceed with the project, and may elect not to accept any or all proposals for any reason.

9.3. Contractors may amend or withdraw their proposals prior to the closing date and time specified in the RFP by way of written notice.

9.4. The contractor must identify any information in its proposal that it considers to be confidential or proprietary.

9.5. The contractor will be expected to comply with the MNO’s conflict of interest policy, and must identify any areas of potential conflict in its work with other clients and will be expected to work in the best interests of the Métis Nation of Ontario.

9.6 All proposals and accompanying documentation received under this competition will become the property of the MNO and will not be returned.

9.7. The MNO reserves the right to accept or reject, in whole or in part, any or all proposals.

9.8. The MNO reserves the right to cancel and/or re-issue this RFP at any time for any reason without penalty.

9.9. The contractor’s proposal shall form part of the contractual agreement by attachment and will be incorporated by reference.

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