Administrative Assistant, Recruitment

Administrative Assistant, Recruitment

Job Information
Author pmnationtalk
Date September 15, 2020
Type Full Time
Company Interior Health Authority
Location Kelowna, BC
Category Administrative Services
Client Interior Health Authority
Contact Information
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Administrative Assistant, Recruitment

Competition #: 01444722
Bargaining Unit: NON-CONTRACT


Position Summary
Do you have a passion for recruitment? Are you able to handle high volumes of work, have solid organization skills and can juggle multiple priorities and tasks? Interior Health Recruitment team is looking for a permanent full time Administrative Assistant to support all aspects of recruitment.

Reporting to the Manager, Recruitment, the Administrative Assistant is responsible for administrative duties related to recruitment, including the production of offer letters and new hire packages as well as responding to routine email and telephone inquiring to the department. They will work both independently and collaboratively as part of a team managing a high volume of work. The Administrative Assistant will be someone who can demonstrate solid organizational skills and that can juggle multiple competing priorities.

Duties and responsibilities include but are not limited to:
• Producing offer letters based on position and site, incorporating additional position-specific details as directed by the Recruiters
• Verification of offer details (e.g. registration numbers, licenses/certification sites etc.)
• Collecting, organizing & reporting vacancy and other data to support the development of recruitment metrics
• Supporting the hiring manager & recruiter in creation of recruitment focused guides
• Responding to routine queries received by the department through email and phone
• Other related duties as assigned

This position is based out of our new Community Health and Services Centre office in downtown Kelowna.

Come and join our team….Come live, work and play where others only vacation. Make a difference. Love your work. Apply today!

Education, Training, and Experience
• Graduation from a recognized secretarial/office assistant program
• A minimum of one year of recent, related experience
• Or an equivalent combination of education, training, and experience

LEADS Capabilities
Demonstrates all LEADS Capabilities, in particular:
• Leads Self/Cultural Agility – self-awareness, demonstrates character; noticing and adapting to cultural uniqueness to create a sense of safety for all.
• Engages Others/Empathy – communicates effectively; listens with heart rather than reacting
• Achieves Results/Process Orientation – takes action to implement decisions, follows culturally respectful processes that also produce results
• Develops Coalitions/Building a Trust-Based Relationship – builds partnership and networks to create results, demonstrates a commitment to customers and service, participating in open exchanges of experiences and culture
• System Transformation/Credible Champion – demonstrates systems/critical thinking, strategically oriented to the future, champions & orchestrates change, remains self-aware and maintains effective relationships

Skills & Abilities
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Visio, and other program-specific software. Proficiency with Microsoft Publisher would also be beneficial.
• Ability to work independently in a team environment.
• Ability to effectively organize workload and multitask to meet a variety of deadlines with a high level of detail and accuracy.
• Demonstrated ability to plan and set priorities.
• Ability to communicate effectively, both verbally and in writing, with people from all levels of the organization and community.
• Ability to respond in a timely manner to customer needs with a customer service focus.

* All postings with a closing date specified close at 11:59 pm PT

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