Data Entry Clerk-CONTRACT TIL MARCH 31 2022

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Data Entry Clerk-CONTRACT TIL MARCH 31 2022

Job Information
Author pmnationtalk
Date August 30, 2021
Deadline Open
Type Full Time
Company Ontario Native Women’s Association
Location Thunder Bay, ON
Category Community Services
Client Ontario Native Women’s Association
Contact Information
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Data Entry Clerk-CONTRACT TIL MARCH 31 2022


The Ontario Native Women’s Association (ONWA) is a not for profit organization that empowers and supports Indigenous women and their families in the province of Ontario.

ONWA encourages the participation of Indigenous women in the development of Federal, Provincial, Municipal/Local government policies that impact their lives and ensure issues affecting Indigenous women and their families are heard at key government tables.

ONWA is committed to providing services that strengthen communities and guarantees the preservation of Indigenous culture, identity, art, language and heritage. Ending violence against Indigenous women and their families and ensuring equal access to justice, education, health, environmental stewardship and economic development, sits at the cornerstone of the organization. ONWA insists on social and cultural well – being for all Indigenous women and their families, so that all women, regardless of tribal heritage may live their best lives.


The Data Entry Clerk is responsible to client information is successfully added to the data base system and to support the entry of back data throughout all programs within Community Services. They will be responsible for entering in data from various source documents into the computer system for storage, processing, analysis and data management purposes.


  • A post-secondary diploma/ and/or equivalent 1 to 3 (three) years work experience in the area of data entry.
  • Highly proficient in a variety of computer applications such as MS Office and experience with different data base software
  • Accurate keyboard skills and proven ability to enter data quickly and efficiently.
  • Demonstrated excellent administrative clerical abilities.
  • Knowledge and working of Not-For Profit Organizations.
  • Demonstrated organizational, time management and presentation skills with the ability to follow through on assigned duties independently within strict deadlines.
  • Excellent written and oral communications, with emphasis on keen listening and ability to effectively interpret verbal communications and needs of prospective Community Members.
  • Knowledge and understanding of current issues facing Indigenous Women and their families.
  • Ability to speak an Indigenous Language is considered an asset.
  • Current, valid vulnerable sector criminal records check. Valid 1st Aid/CPR.
  • Internet access is required within this position
  • Must be willing and able to work a flexible working from home arrangement if required. This may include a combination of virtual remote work in your home and in office arrangements. This will be based on operational needs and will be determined by the ONWA.
  • Must be dependable, able to follow instructions, respond to management direction and be able to improve performance through management feedback.
  • Reliable vehicle, appropriate vehicle insurance coverage and valid Ontario “G” class driver’s license.


  • Inter-cultural Competency Informed – Understands to incorporate a personal responsibility to increase sensitivity, awareness and implementation of ONWA’s cultural teachings and organizational practices in both professional conduct and work related deliverables.
  • Indigenous Gender-Based Analysis Informed – Understands to incorporate an intersectional approach to gender, race and discrimination and subsequent intergenerational impacts affecting Indigenous women and their families.
  • Trauma-Based Practice Informed – Understands to incorporate a trauma-informed approach to recognize and respond to all forms of trauma and the necessity of supporting Indigenous women in a culture of tradition and safety in her healing journey.
  • She is Wise Leadership Informed – Understands to incorporate the Four Agreements within daily responsibilities and combined with ONWA’s cultural teachings contribute to the empowerment and leadership of Indigenous women within their communities.


  1. Prepare, compile and sort documents for data entry.
  2. Check source documents for accuracy, verify data and correct data when necessary.
  3. Obtain further information for any incomplete documents received, prior to data entry.
  4. Continuously update data to its current and delete unnecessary files.
  5. Combine and reorganize data from source documents where required.
  6. Enter data from source documents into prescribed computer database, files and forms.
  7. Transcribe information into required electronic format.
  8. Scan documents into document management systems or databases.
  9. Check completed work for accuracy.
  10. Store completed documents in designated locations for future use and reference.
  11. Maintain logbooks or records of activities and tasks, inclusive of file storage.
  12. Appropriately respond to requests for information and access relevant files when necessary.
  13. Print and distribute information when required.
  14. Comply with data integrity and security policies.
  15. Other duties as assigned.


  1. Complete monthly reports and submit to Manager and/or Director when required.
  2. Complete quarterly reports on or before the requested due date.
  3. Complete reports to funders as required.
  4. Complete and attend supervisions on a regular basis.
  5. Other reports or admin as assigned.


  1. Promote the program within the community.
  2. To adhere to professionalism in representing the organization at all times and maintain good communications.


  1. Adhere to the Policies and Procedures as set by the ONWA.
  2. Representation on committees as required for the enhancement and benefits of ONWA’s programs.
  3. To network and promote ONWA and all ONWA related programs. Maintain good communication.
  4. Maintain professionalism at all times.
  5. The completion of functions outlined in the description and the achievement of goals set to a high level.
  6. Attendance and conduct at work according to the requirements of the Association’s Personnel Policy.
  7. Adherence to the Code of Ethics, and positive relationship building.


To execute duties and responsibilities outlined in the job description.


The Data Entry Clerk will be directly accountable to the Branch Manager for the proper completion of the functions outlined in the job description.

Indigenous Women are particularly encouraged to apply.

We welcome applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

As Indigenous leaders, ONWA is continuing full operations including hiring, while working from home, as supporting our community members is a priority. ONWA is scheduling all interviews, providing all training, onboarding and orientation for new employees, through the use of virtual tools.

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