Executive Assistant

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Executive Assistant

Job Information
Author gwozney
Date January 22, 2021
Deadline Open
Type Full Time
Company Canadian Museum for Human Rights
Salary 44,812$ - 52,720$ - Per Hour
Location Winnipeg, MB
Category Government
Contact Information
[email protected]

Overview

The Canadian Museum for Human Rights (CMHR) is a national museum dedicated to the evolution, celebration and future of human rights. It is the first national museum in Canada to be built outside the National Capital Region. Located in the heart of Canada in Winnipeg, Manitoba, the CMHR rises from the Prairie earth at The Forks, which has been a meeting place for over six thousand years.

The CMHR delivers an immersive, interactive and memorable experience for visitors of every background, age and ability. Each visitor has access to a fully reinvented museum experience that reflects a design approach that sets new Canadian and world standards for inclusion and universal accessibility.

We are seeking talented individuals who are motivated to share their passion and commitment to join our team. Together, we aim to enhance the public’s understanding of human rights, to promote respect for others, and to encourage reflection and dialogue.

Purpose of Position

The Canadian Museum for Human Rights (CMHR) is centred around the idea that respect and understanding of human rights can serve as a positive force for change in the world. The Executive Assistant will support our collective efforts to build a workplace culture that is inclusive, innovative and focused on inspiring action.

Reporting to a member of the Executive team, the Executive Assistant supports effective leadership practices in their division, providing comprehensive support to the Executive’s management team to execute the strategic objectives established by the Board of Trustees and fulfill the legislated mandate of CMHR.

The incumbent is responsible for managing a range of office operations for and on behalf of the Executive, which includes scheduling, internal and external communications, and information collection and management. The incumbent will have exceptional organization and communication skills and will be a professional and solution-focused, team player.

Key Responsibilities

• Oral and written communications, including answering phones and responding to messages, writing and editing emails, drafting letters and memos, on the Executive’s behalf;
• Managing the Executive’s calendar, including scheduling, meeting arrangements and communications and prioritizing or diarizing matters;
• Managing documents, taking minutes and developing and maintaining other information management processes;
• Coordinating travel, procurement, expenses and other administrative support to the Executive or divisional activities; and
• Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects.

Skills and Qualifications

Required:

• High school diploma or equivalent
• 5 years of combined education and experience in office administration
• Commitment to human rights principles, including respect, equity, inclusion and dignity for all
• High degree of professionalism and tact especially as it relates to dealing with confidential or sensitive information
• Exceptional time management skills, with the ability to multi-task and prioritize
• Strong communication skills both oral and written
• Strong attention to detail
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), with a particular aptitude for preparing and formatting notes, reports and documents

Desired:

• Ability to communicate proficiently in both official languages
• Post-secondary education in office or business administration or a related field
• Demonstrated ability to manage sensitive information and escalate relevant information
• Demonstrated ability organizing large meetings and/or events with executive-level participation
• Ability to think critically and work effectively with minimal supervision

Other

• Work is in an office environment.
• Work involves dealing with tight deadlines in a fast-paced and changing environment.
• Security Screening Level – Secret Status
• Child Abuse Registry Check

Application Procedure

Interested applicants should submit a cover letter and résumé through CMHR’s Careers page at https://humanrights.ca/about/careers by January 27, 2021. The cover letter must provide concrete examples that illustrate how they meet the education and experience aspects listed in the Required and Desired Qualifications. Résumés will be used as a secondary source to validate the education and experience described in the cover letter.

The Canadian Museum for Human Rights (CMHR) believes that a diversity of experiences and thought drives innovation and transformation. We are working towards building a workforce that is representative of the community in which we live and that we serve. We are committed to providing equal employment opportunities to all and encourage you to identify your employment equity status in your cover letter. The information you voluntarily disclose will be kept confidential and used solely for the purpose of increasing workforce diversity.

The CMHR is committed to developing a work environment and recruitment processes that are inclusive and barrier-free. Please advise the HR representative if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.

Intent / Result of process: An eligibility list of qualified candidates may be created as a result of this process. The list would have a retention schedule of six months.

If contacted about this job posting, please advise us if you require any accommodations regarding the interview process.

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