Title: Finance Delegate – Ukraine
Employee Working Location: In-person (Ukraine, Kyiv)
Employment status: Temporary full time (6 weeks)
Salary band: $52,814 – $60,606 / year

In additional to the salary band, we will offer benefits and additional allowances as part of the total compensation package.  Additional allowances includes: Daily Subsistence Allowance, monthly Hardship allowance, Insurance coverage, Rest & Relaxation and others.

The Canadian Red Cross (CRC) – one of the most inspirational not-for-profit organizations on this planet and an awardee on the Forbes list of Canada’s Best Employers 2022 – is seeking a Finance Delegate to join our international team.

We are guided by our Fundamental Principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. We help people and communities in Canada and around the world in times of need and support them in strengthening their resilience.

Starting with the hiring process, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment where everyone can reach their full potential. We encourage all qualified persons who share our values and want to contribute to fostering an inclusive and diverse workplace to apply.

On February 24, 2022, a new phase of the armed conflict in Ukraine began, with the intensification and spread of the hostilities affecting many parts of the country. This is a high-intensity conflict between two states (and possibly others) involving heavy kinetic warfare, civilian casualties, millions of refugees, large-scale internal displacement and physical destruction. The hostilities have also triggered a large-scale humanitarian response given the needs, notwithstanding major concerns for the protection of civilians and essential civilian infrastructure as well as security risks for humanitarian workers themselves.

The incumbent will work with both the Finance Officer at URCS HQ in Kyiv and the financial administrators in the two branches where we work.  They will provide training on how to manage the expenditures from the field to make sure the expenses that are charged are eligible and properly documented. In addition, templates will be explained and worked through, so how to log and code these field expenses is clear.

In this role, you will:

• Revise the financial systems of the CRC delegation in Ukraine and make recommendations to delegation senior management (opening and managing bank account VS working through IFRC solely).
• Review previously sent templates for financial reporting, including bank reconciliation, quarterly forecasts and cash requests.
• Advise on effective monitoring monthly bank & cash situation.
• Identify issues pertaining to compliance with the reporting requirements of the Project, review the project budgets and financial reporting, documentation and control systems that should be implemented within the duration of the initiative.
• Give support and training on the financial reporting requirements that need to be observed, particularly: Forms and Documents that need to be used, maintained, and submitted, financial report templates and submitting a quarterly advance request
• Assist with the reimbursement of expenses previously billed, but now agreed to be covered by CRC.
• Provide requirements of CRC standard filing procedures: to include the preparation & sending, documentation required for purchases, information needed on invoices, and asset management.
• Review expenses to date that have not been reported and demonstrate the best practices regarding how they should be organized
• Go through the budget coding system, to show where expenses should be charged.
• Review the project budget that has been approved in the schedule and the financial accountability expectations.
• Open forum to discuss the questions on their current system and come up with a workable solution that will meet the needs of both.

What we are looking for:

• Bachelor’s degree in Finance, Accounting, a related field, or an equivalent combination of education and experience.
• Professional certification in Accounting preferred.
• Minimum of 5 years relevant work experience in Finance, with experience in a management role.
• Experience with Red Cross / Red Crescent accounting measures strongly preferred.
• Previous international work experience in a developing country preferred.
• Excellent English written and verbal communication
• Advanced knowledge of MS Office Suite and other relevant software/programs
• Demonstrated experience in mentoring managers and staff in Finance policies, systems, and procedures.
• Strong initiative, diplomacy, flexibility, and sound decision-making skills are required.
• Demonstrated experience in the development and implementation of financial systems.
• Ability to adapt to changing circumstances, reprioritize tasks and activities, and meet tight deadlines in an evolving and often ambiguous environment.
• Ability to work independently and as part of a diverse and multidisciplinary team.

Working conditions:

This is a field-based position. Working in countries of operation is very demanding, both physically and psychologically. Delegates can be confronted to several psychosocial risks, including concerns about their security, confinement, lack of privacy, cultural adaptation, long working hours, high workload, job security, internal conflicts and mobbing.

CRC supports a safe working environment and comfortable accommodations, however, delegates must be aware of and responsible for their own personal safety and that of employees under their supervision

• Difficult working conditions are expected, including:
  • Issues of access and mobility due to proximity to disaster affected areas.
  • Very basic living conditions with intermittent electricity, internet, and other basic services.
  • Long hours of work in a demanding context with limited resources
  • Stressful rapidly changing environment with limited information to make decisions.
  • In some contexts, legal frameworks and institutions to enforce the rule of law are largely undeveloped.
  • In some remote areas access to healthcare could be limited or non-existent
• Must be able to be Medical Cleared for travel in accordance with established CRC Medical criteria
• Successful completion of a Canadian criminal record check and vulnerable sector check.
• Full vaccination against COVID-19 is mandatory for this position and operation (the CRC will however adhere to its duty to accommodate those who are unable to be fully vaccinated for a reason related to a human right protected ground)

In line with the principle of neutrality, the CRC does not assign international personnel to a country of which they are nationals. If deploying to Ukraine, nationalities acceptable to all sides of the conflict in Ukraine will be prioritized

Qualified applicants are encouraged to apply as soon as possible – those who apply after the selection process has started may be held for a second review if needed OR reviewed for alternative roles. We appreciate the time and effort it takes to apply and thank you in advance.

If you require accommodation measures during any phase of the hiring process, please notify us as soon as possible. All information received in relation to accommodation requests will be kept confidential.