Date: Jul 15, 2021
Location: Waterloo, CA
Company: Wilfrid Laurier University
Department: Faculty of Arts
Job Type: Limited Term
Full-time/Part-time: Part Time (>910 hrs/year)
Reports to: Senior Administrative Officer, Faculty of Arts
Employee Group: WLUSA
Application Deadline: July 21, 2021
Requisition ID: 2313
Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.
Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo, Brantford and Kitchener. The university is committed to providing an inclusive workplace and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.
International Students Overcoming War (ISOW) is a student-funded humanitarian initiative with the capacity to provide students with extensive experiential learning opportunities.
General goals for the program in the coming year include:
- Continued development of the ISOW Scholarship to support students from the Middle East and Myanmar
- Delivery of academic courses in the area of applied humanitarianism to supplement the learning of student leaders
- Development of an ISOW Newcomer Scholarship
- Continued development on innovative programs that engage the university and surrounding communities on the human realities of conflict.
The ISOW Assistant/Intern will have the opportunity to continue the learning that they began as an undergraduate student engaged with ISOW. This position is an example of the University’s commitment to ongoing experiential learning, to promoting diversity among the student body, and to supporting academic excellence among students that include sponsored ISOW Scholars. The Assistant/Intern will be a recent graduate of Laurier with experience in ISOW. They will have the opportunity to continue learning begun as an undergraduate and to grow into a position of increasing responsibility.
The ISOW Assistant/Intern will work with the ISOW Faculty Advisor and ISOW President to facilitate the ongoing development of ISOW as an experiential learning endeavor and to support the success of ISOW Scholars.
This position has a university-wide mandate and is based at the Waterloo Campus. The incumbent provides subject matter expertise to all campuses, requiring regular interpersonal interactions and collaboration with departments at the Waterloo Campus, the Brantford Campus and external partners. Special attention is given to ensure equitable service delivery across all locations.
- Provides administrative support for ISOW including: scheduling meetings, minute-taking, mailing list maintenance, expense claim submission, etc.;
- Assists in processing travel and expense reimbursements for ISOW members;
- Provides support to ISOW President and Assistant Directors;
- Provides support to ISOW Scholars;
- Provides administrative support to the ISOW Advisory Committee;
- Participates in monthly ISOW Management Team Meetings and ISOW portfolio meetings as required;
- Acts as liaison with University units necessary to support the implementation of ISOW Scholarships, including Awards, Admissions, Development & Alumni Relations, CPAM;
- Provides primary contact with the GSA;
- Provides support for management of ISOW club budgets.
- Assists with the planning and delivery of ISOW programming;
- Provides support and guidance to ISOW leaders as they plan educational events;
- Assists ISOW leaders in developing public presentations on and off campus;
- Provides administrative support in the implementation of Experiential Learning Certificates for ISOW leaders.
- Secondary school and one year post-secondary education;
- One (1) year related experience;
- Previous involvement with ISOW;
- Demonstrated understanding of ISOW and its operations;
- Active involvement with WLUSU clubs;
- Experience working effectively with students as a peer;
- Experience planning events;
- Ability to respond to student needs confidentially and promptly; possessing good judgment about when to turn to others for additional support;
- Excellent verbal and written communication skills;
- Familiarity with University services within Laurier International, Dean of Students, Wellness Centre, Accessible Learning Centre, Centre for Student Success, Athletics to be able to guide Scholars;
- Proven experience as a team player;
- Detail-oriented and a high degree of accuracy in the performance of all tasks;
- Demonstrated initiative, ability to work independently and under pressure;
- Strong organizational skills including the ability to manage shifting priorities;
- Excellent grasp of social media, Microsoft Word and willingness to learn Excel;
- Ability to work flexible hours, including evenings and weekends;
- A valid G driver’s license would be an asset.
This position is eligible for educational equivalencies.
Position Grade: SH – 04
Rate of Pay: $24.70 – $29.03
Hours of Work:
This is a part-time, limited term position with an anticipated end date of August 26, 2022. The total hours of work for this position are 12 hours per week, in a schedule to be determined in consultation with the hiring manager. Flexibility in hours will be required, including evening and/or weekend work due to programming and events.
Job Evaluation Factor Scores:
WLUSA/WLU Job Evaluation Factors Score
Education and Experience 3
Interpersonal Skills 3
Applied Reasoning and Analytical Skills 3
Physical Skills 3
Co-ordination and Planning 2.5
Responsibility for Others 1
Impact of Decisions 2
Mental Effort 2
Physical Effort 2
Multiple Demands and Priorities 2
Working Environment 1