Legal Administrative Assistant (NOC 1242)

Legal Administrative Assistant (NOC 1242)

Job Information
Author IveyGroup
Date January 3, 2021
Deadline Open
Type Full Time
Company IVEY Immigration & Employment Services Inc.
Salary 22.10 - Per Hour
Location Sudbury, ON
Category Admin / Office
Contact Information
[email protected]

Employer Name:          IVEY Immigration & Employment Services

Company description:  IVEY Immigration & Employment Services, O/A IVEY Group, is Northern Ontario’s only full-service international recruitment and immigration firm.  Our team of world-class professionals help employers to find, recruit, and integrate international qualified workers into their local operations. We work with both businesses and individuals to meet the skilled labour and immigration need and to achieve Canadian Permanent residency status.

Location of Work:        Sudbury, Ontario

Title of Position:          Legal Administrative Assistant (NOC 1242)

Vacancies:                   2

Type of Position:         Permanent, full time

Job Duties:

  • Prepare and key in correspondence and legal documents related to immigration applications to Canada from handwritten copy, shorthand and machine dictation using computers
  • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
  • Schedule appointments, meetings and conferences for employer
  • Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information internally and with other departments or organizations
  • Determine and establish office procedures and routines
  • May supervise and train other staff in procedures and in the use of current software
  • May attend meetings or conferences to take notes, minutes and dictation
  • May perform other general office work as required
  • Support IVEY Group’s Regulated Canadian Immigration Consultants (RCICs) in the preparation and submission of immigration applications including work permits, study permits and permanent residency
  • Lead the Labour Market Impact Assessment process including postings, form completion, document gathering from employers along with all communications with employers and candidates to ensure compliance and accuracy
  • Prepare Retainer Agreements and proposals as per IVEY Group standards
  • Management of multiple files from initiation to completion
  • Prepare and proofread correspondence, forms submission letters and other documents
  • Respond to client enquiries via email, telephone, and in-person
  • Communicate with clients to obtain documents required for applications and provide feedback
  • Conduct research on immigration programs, policies, and case law
  • Learn and use all relevant technology and software

Skills, Experience and Education Required:

  • 2 years to 3 years of related experience
  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • Knowledge of government portals and online submissions
  • Able to build strong client relationships
  • Excellent verbal and written communication skills with the ability to explain complex concepts in simple terms
  • Able to effectively communicate and work cross-culturally with international candidates and their families
  • High attention to detail
  • Able to work with minimum or no supervision

Wage:               $22.10 / hour

Hours:              35 hours per week

Benefits:           Group insurance benefits

Vacation:          4% remuneration

Anyone who is qualified and can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your application.

Only qualified applicants will be contacted.

To apply:         [email protected]

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